Assistant Manager Admin & Facilities

PakWheels.com


Date: 2 weeks ago
City: Remote
Contract type: Full time
Remote
PakWheels is looking for a proactive, hands-on Assistant Manager – Administration & Facilities Management to manage day-to-day administrative and facility operations at the Head Office and help maintain consistent standards across regional offices. The role will supervise support staff, coordinate vendors, ensure workplace readiness and safety, develop practical SOPs and tracking systems, and provide timely, structured reports to management.

Key Responsibilities

  • Manage daily office administration, facilities, utilities, seating, meeting rooms and general upkeep; ensure the office is clean, safe and operational.
  • Plan preventive maintenance and coordinate timely repairs for HVAC/ACs, generators/UPS, electrical, plumbing and other office systems.
  • Supervise office boys, cleaners, janitors and café/pantry staff, including duty rosters, attendance, task completion, training and performance.
  • Oversee housekeeping, pantry/café hygiene, supplies, pest control, waste disposal and deep cleaning.
  • Coordinate vendors, procurement, quotations, service contracts, inventory, asset records and administrative expenses within approved budgets.
  • Develop and implement administrative SOPs, checklists and workplace health, safety, security and visitor-management procedures.
  • Standardise facility practices across regional offices and conduct visits/audits as required.
  • Maintain daily checklists, maintenance and complaint logs, stock/asset registers and staff/vendor scorecards; submit timely daily and monthly reports to management.

Qualifications & Experience

  • Bachelor’s degree in Business Administration, Public Administration, Facility Management, Hospitality or a related field; a Master’s degree is a plus.
  • 4–6 years of relevant administration/facilities experience, including at least 2 years supervising support staff.
  • Experience in a corporate or multi-location organisation, with hands-on exposure to vendors, maintenance, housekeeping and pantry operations.

Required Skills

  • Good working knowledge of Excel/Google Sheets and MS Office/Google Workspace; comfortable maintaining trackers and reports.
  • Knowledge of building services, preventive maintenance, workplace safety, vendor management, budgeting and cost control.
  • Strong organisation, communication, follow-up and team-supervision skills.
  • Proactive and hands-on approach; willing to work flexible hours when required and travel to regional offices.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

HR Specialist (DHA 2)

HRBS Global, Remote
1 day ago
Key ResponsibilitiesManage end-to-end recruitment activities, including sourcing, screening, and coordinating interviews.Source candidates through platforms such as LinkedIn Recruiter, Rozee, Taraki, and other recruitment channels.Coordinate with clients to understand hiring requirements and provide suitable candidate profiles.Conduct and coordinate background verification checks, including employment and educational verification.Assist with payroll-related activities and maintain accurate employee/client records.Prepare recruitment reports, candidate updates, and other HR...

Customer Support Executive

ibex. Pakistan, Remote
2 days ago
We are looking for an incredible resource who can do wonders in the world of CX with their wit and wonderful customer-centric attitude. For this job role, you will be expected to provide satisfactory solutions to a diverse range of customer queries through means of written and verbal communications and a positive attitude. The Customer Support Executive within the Operations...

Product Manager

Berlo Communications, Remote
2 days ago
ResponsibilitiesProduct knowledge: Deeply understand the technology and features of the product area to which you are assigned.Research: Provide human and business impact and insights for products.Deliverables: Create deliverables for your product area (for example competitive analyses, user flows, low fidelity wireframes, high fidelity mockups, prototypes, etc.) that solve real user problems through the user experience.Communication: Communicate the results of UX...