HR Assistant

Company: HRBS
Position: HR Assistant
Location: Gulberg 3, Lahore, Pakistan
Employment Type: Full-time I On-site
Timings: Monday to Friday (10:00 AM to 5.30 PM)

About the Role
HRBS is looking for a motivated and detail-oriented HR Assistant to support our HR function across the full employee lifecycle. You will handle day-to-day HR operations, maintain accurate records, and be a reliable point of contact for employees and management.

Key Responsibilities
Recruitment and Onboarding

• Post job openings on job portals and social media platforms
• Screen CVs, shortlist candidates, and schedule interviews
• Prepare offer letters, appointment letters, and contracts
• Conduct new hire orientation and coordinate joining formalities
• Prepare and issue employee ID cards, email access, and welcome kits
  
  

Employee Records and HR Administration

• Create and maintain employee files (physical and digital) and update the HRIS
• Keep employee data accurate, confidential, and audit-ready
• Prepare HR letters such as experience, salary, and employment verification letters
• Maintain organizational charts, employee directories, and HR documentation
  
  

Attendance, Leave and Payroll Support

• Monitor daily attendance, leave balances, and overtime
• Compile attendance data and coordinate with Finance for monthly payroll processing
• Assist with salary-related queries, deductions, and EOBI/social security-related documentation
  
  

Employee Relations and Engagement

• Act as the first point of contact for employee queries and concerns
• Assist in organizing employee engagement activities, events, and celebrations
• Support grievance handling and escalate issues to the HR Manager as needed
  
  

Performance and Training Support

• Coordinate performance appraisal cycles and collect evaluation forms
• Schedule trainings and workshops, and maintain training records
• Track probation and contract confirmation timelines
  
  

Compliance and Policy Support

• Ensure HR practices comply with applicable labor laws and company policies
• Assist in updating and communicating HR policies and the employee handbook
  
  

Exit Management

• Process resignations and terminations, coordinate clearance, and conduct exit interviews
• Prepare final settlement documentation and relieving letters
  
  

Insurance and Benefits Handling (Plus)

• Assist with employee health and life insurance enrollment and renewals
• Coordinate with insurance providers and brokers on claims, reimbursements, and card issuance
• Maintain insurance records and update employee coverage for new joiners, exits, and dependents
• Guide employees on policy coverage, claim procedures, and panel hospitals
  
  
  

Qualifications and Requirements

• Bachelor's degree in Human Resource Management, Business Administration, or a related field (MBA in HR preferred)
• 6 months to 1 year of relevant HR experience
• Basic knowledge of HR functions and Pakistani labor laws
• Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with HRIS tools is an advantage
• Experience or familiarity with insurance handling and claims coordination is a plus
• Excellent communication skills in English and Urdu
• Strong organizational skills, attention to detail, and ability to handle confidential information
• Ability to multitask and meet deadlines in a fast-paced environment
  
  
  

How to Apply
Interested candidates should send their updated CV along with a brief cover letter to [email protected] with the subject line "Application for HR Assistant".