Procurement Executive

Title: Procurement Executive

WHO WE ARE

At Abacus, we specialize in technology, outsourcing, and people solutions, bringing nearly 40 years of experience shaped alongside the organizations we support. As a global professional services leader, our focus remains on providing bespoke solutions that enable organizations to create the future of business and embrace change for sustainable growth, powered by a global team of over 5,000 people.

WHAT WE DO

Across digital transformation, emerging technologies, SAP enterprise solutions, outsourcing, and human capital, we support organizations in building environments that operate effectively and scale with the business. Today, this extends to more than 1,500 enterprise clients, where the focus remains on creating systems that are not only functional, but ready to adapt and evolve over time.

POSITION OVERVIEW

The Procurement Executive will be responsible for managing end-to-end procurement activities, ensuring the timely acquisition of goods and services while maintaining compliance with organizational policies, regulatory requirements, and cost optimization objectives. The role requires strong vendor management, negotiation, contract coordination, and stakeholder engagement capabilities.

KEY RESPONSIBILITIES

• Receive, review, and process purchase requisitions in accordance with approved procurement policies and procedures.
• Source and evaluate vendors and suppliers to ensure competitive pricing, quality standards, and timely delivery.
• Prepare and issue RFQs, RFPs, and RFIs as required.
• Obtain, compare, and evaluate supplier quotations to achieve the best value for the organization.
• Negotiate pricing, payment terms, delivery schedules, warranties, and service agreements with suppliers.
• Prepare Purchase Orders (POs) and ensure compliance with the approved authorization matrix.
• Coordinate with vendors and internal stakeholders to ensure timely delivery of goods and completion of services.
• Develop, maintain, and regularly update supplier databases and approved vendor records.
• Conduct supplier performance evaluations and recommend improvements where necessary.
• Coordinate with the Legal Department for contract reviews, drafting, execution, and management of service agreements and SLAs.
• Ensure procurement activities comply with company policies, regulatory requirements, and audit standards.
• Maintain complete procurement documentation, including quotations, comparative analyses, purchase orders, contracts, invoices, and correspondence.
• Monitor procurement budgets, spending trends, and identify cost-saving opportunities.
• Coordinate with Finance and Accounts for invoice verification, payment processing, vendor reconciliations, and procurement reporting.
• Prepare periodic procurement reports, vendor performance reports, savings reports, and management summaries.
• Support internal and external audits by ensuring accurate and complete procurement records.

SKILLS & EXPERIENCE

Technical Skills

• Strong understanding of procurement processes, sourcing strategies, and vendor management.
• Experience with RFQs, RFPs, RFIs, contract management, and supplier negotiations.
• Knowledge of procurement governance, compliance requirements, and audit standards.
• Strong analytical and commercial evaluation skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
• Experience with ERP systems and procurement management tools is preferred.
• Strong documentation, reporting, and record-keeping capabilities.

Preferred Experience

• Experience managing end-to-end procurement activities in a corporate environment.
• Exposure to supplier evaluation, contract administration, and procurement budgeting.
• Experience coordinating with cross-functional teams including Finance, Legal, Operations, and Business Units.
• Familiarity with procurement best practices, supplier performance management, and cost optimization initiatives.

QUALIFICATIONS

• Bachelor's degree in Supply Chain Management, Business Administration, Commerce, Procurement, or a related field.
• Professional certifications in Procurement, Supply Chain, or Contract Management will be considered an advantage.
• 2–5 years of relevant experience in procurement, sourcing, purchasing, or supply chain operations.

WHAT WE OFFER

• Competitive compensation package commensurate with experience.
• Exposure to enterprise-scale procurement and vendor management activities.
• A collaborative, professional, and growth-oriented work environment.
• Continuous learning opportunities and access to professional development resources.
• Opportunity to work with a globally recognized professional services leader.

Abacus | Enabling Organizations to Create the Future of Business