Project Management Support Specialist

Job Highlight

This role presents an excellent opportunity to contribute to the development of critical infrastructure projects within the UN system and ensure the successful delivery of multiple ongoing initiatives. By playing a vital role in bridging resource gaps and facilitating project implementation, the Project Management Support Specialist will directly contribute to the office's operational efficiency and strategic objectives.

About The Project Office

Since 1999, UNOPS has been a committed partner in Pakistan, supporting the country’s progress toward the Sustainable Development Goals (SDGs). UNOPS focuses using our service lines to strengthen public health, advance environmental sustainability, augment UN efficiency, and enable service delivery in complex contexts. Through close collaboration with the Government of Pakistan, development partners, donors, and UN agencies, UNOPS works to build resilient, sustainable communities. Leveraging expertise in project management, procurement, human resources, and infrastructure, we provide tailored solutions that enhance efficiency, reduce risk, and maximize development impact.

Role Purpose

The Project Management Support Specialist provides comprehensive support to project teams, ensuring efficient project implementation, monitoring, and reporting in line with UNOPS policies and procedures. The incumbent contributes to the successful delivery of projects by assisting in planning, coordination, and administrative tasks, thereby facilitating the achievement of project objectives and client satisfaction.

Functions / Key Results Expected

• Project Coordination and Implementation Support
• Provide comprehensive project management support to multiple ongoing projects, ensuring adherence to project plans, timelines, and budgets
• Assist the Project Management Infrastructure Support Specialist in coordinating project activities, resources, and information flow
• Facilitate communication and collaboration among project stakeholders, including internal teams, partners, and beneficiaries
• Support the preparation and review of project documentation, including work plans, progress reports, and financial statements.
• Project Management Support-Monitoring, Reporting, and Quality Assurance
• Provide project management support to ongoing activities, including developing plans, monitoring progress, and identifying potential risks and issues.
• Prepare regular project status reports, highlighting achievements, risks, and mitigation strategies.
• Ensure compliance with UNOPS policies, procedures, and quality standards throughout the project lifecycle.
• Assist in the development of project budgets according to the planned activities
• Support the organization of project review meetings and follow up on action points.
• Coordinate project activities and ensure effective communication among project team members and stakeholders.
• Prepare project status reports and presentations for management and stakeholders.
• Technical Proposal Development
• Assist in the development of technical proposals for potential project, including drafting technical sections, preparing budgets, and coordinating with technical experts.
• Ensure proposals are compliant with UNOPS guidelines and client requirements.
• Support the submission of proposals and follow up with clients to address any questions or concerns.
• Stakeholder Engagement
• Build and maintain strong relationships with key stakeholders, including UN agencies, government partners, and other relevant organizations.
• Facilitate meetings and workshops to gather input and feedback from stakeholders.
• Represent UNOPS at meetings and conferences to promote project activities and build partnerships.
• Knowledge Management and Reporting
• Maintain accurate project documentation and records.
• Contribute to the development of knowledge management tools and resources.
• Prepare regular progress reports and updates for management.
  
  

Education Requirements

Required

• Bachelors degree or equivalent with 7 years of relevant experience
  
  

Desired

• Masters degree or equivalent in Project Management, Business Administration, or related field
  
  

Required

Experience Requirements

• Minimum of 7 years of experience in project management, project assessment, or related field.
  
  

Desired

• Experience working with UN agencies or international organizations. Experience in infrastructure or construction projects.