Receptionist and Administrative Assistant - TJ / 1934651

Our client Image Graphic Solutions is looking for a Receptionist and Administrative Assistant in Karachi

At Image Graphic Solutions, the Receptionist Cum Secretary plays a crucial role in ensuring smooth and efficient office operations. This position serves as the first point of contact for visitors and clients, providing a welcoming and professional environment. The ideal candidate is skilled in data entry and office administration, communicates clearly and professionally in English, and efficiently handles secretarial duties. With at least two years of experience, the receptionist cum secretary supports daily administrative tasks while maintaining organized records and managing correspondence.

The role requires excellent multitasking abilities and attention to detail to manage reception duties alongside secretarial Responsibilities

effectively. While this position does not involve managing a team, it demands strong interpersonal skills and the capacity to coordinate with multiple departments to facilitate communication and support office functions. The receptionist cum secretary also handles scheduling, document preparation, and administrative support to contribute positively to company operations.

Responsibilities

• Greet and welcome visitors in a professional and courteous manner.
• Manage incoming calls and direct them to appropriate personnel promptly.
• Perform accurate data entry and maintain updated office records and files.
• Schedule appointments, meetings, and manage calendars for staff as required.
• Prepare and organize documents, correspondence, and reports supporting company activities.
• Handle incoming and outgoing mail and emails efficiently.
• Maintain office supplies inventory and coordinate procurement when necessary.
• Provide administrative support including drafting letters, managing documents, and coordinating with departments.
• Ensure reception area is tidy and presents a professional image at all times.
• Assist with basic bookkeeping tasks as requested.
• Address visitor queries and provide relevant information about the company and its services.
• Adhere to company policies and procedures to maintain confidentiality and professionalism.