Admin & Procurement Executive

Role Description:
This is a full-time, on-site role for an Admin & Procurement Executive at Bureau Veritas Group in Lahore. The Administrative Executive will be responsible for general administration tasks, communication with internal and external stakeholders, providing administrative assistance, ensuring excellent customer service, and utilizing strong organization skills in day-to-day operations.

Responsibilities:

• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g., letters, emails, and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Schedule in-house and external events.
• Maintain office facilities for smooth operations.

B. Procurement Duties:

• Receive purchase requisition from requesters, consolidate, and make plans to purchase to meet the timeline required.
• Get a quotation, make an analysis and price comparison sheet, and get approval from the manager.
• Look for and contact with suppliers to discuss price, quality, delivery time, etc.
• Negotiate with suppliers to obtain the best deal for individual products or longer-term discount agreements.
• Negotiates with suppliers to meet quality, delivery, and cost objectives.
• Establish and negotiate contract terms and conditions and maintain supplier relationships.
• Prepare and complete purchasing processes required in the Flex.
• Collaborate with requesters to supervise the inspection of all supplies, services, and equipment purchased to ensure conformance with specifications.
• Purchase or contract for supplies, services, and equipment required by any using agency, within the limits of the current budget approved;
• Prepare and maintain the vendor master file, purchasing records, reports, and price lists.

• Education: University Graduate—additional qualifications in Office Administration are a plus.
• Experience: 2–3 years of administration & procurement experience are required.

Other Skills:

• Numerical and administrative skills for accurate order processing and supplier evaluation.
• Proven work experience as an administrative assistant, administrator, or similar role.
• Solid knowledge of office procedures.
• Office management software like MS Office (MS Excel and MS Word, specifically).
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills.