Admin Specialist

About Illumina Technology Solutions, LLC

At Illumina Technology Solutions, we are experiencing rapid growth across the U.S.A., Canada, India, and Pakistan and are proud to be a Microsoft Gold Partner. We are committed to providing technology solutions that help organizations thrive in a fast-changing digital landscape. Our vision is to become a leader in digital transformation for our clients, leveraging the power of the Microsoft digital ecosystem to drive innovation and growth. Visit us at http://www.illuminatechnology.com.

We are seeking an experienced and organized Admin Specialist to oversee and manage our administrative operations and support staff. This role is key to ensuring a smooth and efficient work environment, with responsibilities ranging from office management to team leadership. The ideal candidate will be proactive, adaptable, and skilled in managing both people and processes.

About The Role

We are seeking an experienced and organized Admin Specialist to oversee and manage our administrative operations and support staff. This role is key to ensuring a smooth and efficient work environment, with responsibilities ranging from office management to team leadership. The ideal candidate will be proactive, adaptable, and skilled in managing both people and processes.

Essential Functions

• Describe the specific responsibilities and job functions of the role
• Manage and lead the support staff team, providing guidance, support, and training to ensure high performance.
• Oversee office supplies, equipment, and inventory to ensure availability and functionality.
• Coordinate company events, meetings, and team activities, including handling logistics and catering arrangements.
• Assist with travel arrangements and accommodation bookings for staff as needed.
• Act as the primary point of contact for facility maintenance and liaise with vendors to ensure prompt issue resolution.
• Maintain and organize files, records, and office documents in compliance with company policies.
• Support administrative and operational tasks as assigned, ensuring efficient office management.
• Prepare reports, presentations, and documentation to support management and team projects.
• Assist in onboarding processes for new hires, coordinating with HR for administrative needs.
  
  

Required Qualifications

• Bachelor’s degree in business administration, Office Management, or a related field.
• Minimum 5 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills, with a keen eye for details.
• Excellent leadership and interpersonal skills.
• Strong verbal and written communication skills.
• Proactive problem-solving skills and a customer-service-oriented mindset.
  
  

We are an equal opportunity employer. All applicants will be considered for employment without attention to age, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.