Assistant Manager Admin & Procurement

Location: Lahore

Education: Master’s/Bachelor’s degree in Business Administration (MBA/BBA Hons.) or Public Administration

Experience: 2-3 years of relevant experience in administration, procurement, and logistics in a reputable organization, preferably in the development sector.

Job Responsibilities

• Administrative Support: Oversee office administration, including facility management, office supplies, and utilities. Ensure proper maintenance of ITA’s premises, vehicles, and assets.
• Procurement Coordination: Assist in procurement processes, including preparing RFQs, vendor correspondence, and purchase orders. Coordinate with suppliers for timely delivery of goods and services.
• Documentation and Compliance: Maintain accurate records of procurement activities, including contracts, invoices, and delivery notes. Ensure all documentation is in compliance with ITA’s policies and donor requirements.
• Inventory and Asset Management: Monitor and update inventory records, ensuring proper allocation and use of resources. Conduct periodic audits of office assets and supplies.
• Vendor Liaison: Communicate with vendors regarding procurement timelines, payments, and issues. Resolve minor disputes with vendors and escalate major concerns to the Manager Procurement.
• Reporting and Analysis: Prepare procurement and admin reports for senior management. Provide input for budgeting and planning related to procurement and admin operations.
• Support to Projects: Coordinate with project teams to fulfill their administrative and procurement needs. Support in logistics for events, training sessions, and field activities.
• Petty Cash Management: Handle and monitor petty cash transactions for day-to-day office expenses. Ensure all petty cash disbursements are properly authorized, recorded, and supported by valid receipts/invoices. Reconcile petty cash balances periodically and prepare monthly reports for review. Ensure compliance with ITA’s financial policies and procedures related to petty cash.
  
  

Skills And Competencies

• Proficiency in office administration, petty cash handling, procurement processes, and record management.
• Strong organizational, multitasking, and time-management skills to handle day-to-day operations.
• Basic knowledge of financial principles, vendor coordination, and compliance requirements.
• Effective communication and problem-solving skills to address operational challenges.
• Proficiency in Microsoft Office Suite and familiarity with procurement tools.
• Attention to detail for managing petty cash, procurement records, and admin tasks accurately.
• Flexible, team-oriented, and adaptable to changing priorities and project needs.
• Commitment to ITA’s policies and ethical practices in financial and administrative operations.
  
  

How to apply?

If you are interested in joining our team, please submit your updated Resume along with a Cover Letter clearly stating the position name, your current and expected salary. Applications can be sent via email to [email protected] or by post to Idara-e-Taleem-o-Aagahi, 12-Sharif Colony, Iftikhar Ahmad Malik Road, Canal Park Gulberg 2, Lahore, Pakistan.

We proactively encourage individuals from marginalized groups (e.g., minorities, persons with disabilities, and women from remote or underprivileged areas) to apply.

Idara-e-Taleem-o-Aagahi (ITA) maintains a zero-tolerance policy towards harassment, violations of safeguarding principles, and sexual exploitation and abuse (SEA).