Assistant Manager FBA

Purpose

This position monitors and handles FBA activities (Finance and Business Administration) of the cluster which includes controlling WBS (Work Breakdown Structure), material management and cost centres. These responsibilities are carried out WITH the objective to recommend appropriate budget levels, control the effective execution of relevant correspondence, ensure data driven decision making and smooth operations by PQCs through processing timely invoices and account Settlements WITHIN the limits of organizational policies and SOPs, departmental objectives, business code of conduct and directions/guidelines from supervisor.

Education

Bachelors Degree with specialization in Business Administration.

Knowledge

• Business Finance
• Analysis and Reporting
• Knowledge of relevant SAP Modules and other analysis tools etc.
• Advance MS Office Skills
  
  

Experience

2-3 years of experience in relevant industry

Competencies

INTERNAL & EXTERNAL STAKEHOLDER MANAGEMENT > Value (CUSTOMER CENTRIC + RESPECTFUL)

BUILDS HIGH PERFORMING TEAM > Value (ENERGIZED + RESPECTFUL)

DRIVES CHANGE > Value (ENERGIZED)

DRIVES RESULTS > Value (CUSTOMER CENTRIC + ENERGIZED)

SELF AWARENESS > Value (ACCOUNTABILITY)

Area Of Responsibilities

1 - CAPEX Budgeting, WBS Opening & Capitalization (30&)

• Assists Manager Finance in preparing CAPEX budget considering past trends and forecasted material consumption requirements
• Monitors all WBS related activities pertaining to CM, PM and IBCs on regular basis. Ensure requisite approvals and budgetary compliance during creation process
• Performs commercial/budget verification of all projects and SIPs of the cluster
• Validates physically all debit/credit notes through SAP confirming that material charged/returned is correctly accounted for
• Prepares project/WBS wise monthly reports for the purpose of reconciling budgeted amount against what actually has been charged
• Performs capitalization/closing of projects/schemes’ WBSs in coordination with CM, PM and IBCs
  
  

2- Material Management (20%)

• Plans timely material and services in SAP PS module for budgeted projects under CAPEX umbrella and undertakes due coordination with Business Finance for early release of budgets
• Coordinates with MM-DS&P for ensuring timely critical material allocation for entire set of CAPEX activities within the cluster
• Keeps a close watch of all requisite material at all locations (central store/DMSs) for smooth functioning of all projects
  
  

3- PQCs Services (10%)

• Creates Services Purchase Requisitions for PQCs and coordinate with Business Finance & Supply Chain for timely placement of POs for contractors/vendors ensuring minimum effect on business.
• Prepares Release Orders against CROs for projects
  
  

4 - Process and Scrutinize Bills/Invoices (30%)

• Processes and verify the following as per laid down SOPs:
• PQCs’ invoices of all projects
• Advance requests
• Right of Way (ROW) invoices of Projects/WBS for Civic Agencies such as KMC, Cantonment Boards etc.
  

5- Reporting and Analysis (10%)

• Conducts periodic analysis on Budget Vs Actual for Projects/WBSs
• Prepares below reports on periodical basis:
• Variance analysis
• Invoicing reports
• WBS, IBC & Project Wise reports for budget, planning and consumption
• Capitalization reports
• Pending scrap/SDF reports
  

Area of Responsibility Continued