Data and Monitoring Assistant

Terms of Reference (TORs)

Duty Station: Rawalpindi Field Office (with regular field travel to Sahiwal and Karachi)
Reports to: E-LTM Project Coordinator

Role Purpose

The Data and Monitoring Assistant will play a central role in ensuring evidence-based implementation of the E-LTM project. S/he will be responsible for developing baseline and endline tools, designing and monitoring project log frames, tracking performance indicators, ensuring compliance, and producing high-quality reports. The role also includes coordinating with the UIL team and project staff, facilitating training delivery, and conducting field visits for data verification and learning.

Key Responsibilities

1. Monitoring & Evaluation (M&E) Framework

• Develop and update the project log frame and M&E plan in consultation with the Project Coordinator and UIL team.
• Design baseline and endline assessment tools for MSMEs and project outcomes.
• Establish mechanisms for tracking progress against KPIs and targets.
• Ensure gender-disaggregated data is collected and analyzed.

2. Data Management & Quality Assurance

• Oversee data collection processes from field teams, ensuring accuracy, timeliness, and completeness.
• Conduct regular quality checks on MSME outreach and registration data.
• Maintain updated project databases and dashboards.
• Ensure compliance with donor, organizational, and ethical standards for data management.

3. Reporting & Documentation

• Compile weekly and monthly progress reports from field teams.
• Draft quarterly and annual project performance reports for submission to management and donors.
• Document lessons learned, case studies, and success stories.
• Support data visualization (graphs, charts, dashboards) for reporting and presentations.

4. Field Monitoring & Compliance

• Conduct field visits in all the three locations of Pakistan (Sindh and Punjab) to verify MSME outreach, training, and mentorship activities.
• Track implementation progress against project work plans and targets.
• Ensure adherence to AHKF’s policies, donor compliance requirements, and quality standards.
• Provide technical backstopping to field teams on monitoring tools and processes.

5. Training & Capacity Support

• Facilitate training sessions on M&E tools and reporting for field staff and Rahbars/Mentors.
• Support training delivery sessions by providing data collection, registration, and documentation support.
• Build the capacity of field staff in monitoring and data management.

6. Coordination & Communication

• Work closely with Project Coordinator, UIL team, and district facilitators to align data and reporting.
• Coordinate with Admin/Finance for budgetary and compliance inputs related to reporting.
• Act as M&E focal point for communication with AHKF Head Office.

Qualifications & Experience

• Bachelor’s degree in Statistics, Economics, Social Sciences, Development Studies, IT, or related field (Master’s preferred).
• At least 3–5 years of relevant professional experience in monitoring & evaluation, data analysis, or project reporting.
• Strong skills in developing M&E frameworks, log frames, and reporting templates.
• Proficiency in data analysis software (Excel, SPSS, STATA, or similar).
• Experience in digital data collection tools (SurveyCTO, ODK, Kobo) preferred.
• Strong report writing, visualization, and presentation skills.
• Prior experience working in livelihood/enterprise/MSME development projects will be an asset.
• Fluency in English and Urdu (local languages of project areas are an advantage).

Key Competencies

• Strong analytical and critical thinking skills.
• Attention to detail and commitment to data quality.
• Ability to manage multiple tasks and deadlines.
• Effective communication and coordination abilities.
• Field orientation and adaptability to work in diverse communities.
• Gender-sensitive and inclusive mindset.

Deliverables

• Baseline and endline assessment reports.
• Updated project log frame and M&E plan.
• Verified MSME outreach and registration database.
• Weekly, monthly, quarterly, and annual reports.
• Field monitoring reports with compliance findings.
• Case studies and data-driven success stories.