Director of Finance and Operations, USAID Pakistan Foundational Learning

Director, Finance and Operations

LOCATION: Pakistan

DEPARTMENT: Human Rights, Education, and Empowerment

REPORTS TO: Chief of Party: Pakistan Foundational Learning Opportunity

POSITION SUMMARY: Winrock International is recruiting applicants for the position of Director of Finance and Operations for the anticipated U.S. Agency for International Development (USAID) Pakistan Foundational Learning Opportunity. The purpose of the Foundational Learning Activity is to enhance student learning outcomes in reading and math and to prevent school dropout by enabling teachers, head teachers, and local education administrators to improve the quality of education. The project will aim to improve student learning outcomes through enhanced institutional capacity, governance, community engagement and improved quality of services.

The position is contingent upon receipt of donor funding.

The Director, Finance and Operations (DFO) will be responsible for overseeing all financial accounting services for the Pakistan Foundational Learning Opportunity. This is a senior management position that will report directly to the Chief of Party and will also coordinate with relevant Winrock home office staff. The DFO will be responsible for maintaining Winrock’s financial integrity; preparing all financial reports efficiently and in accordance with international accounting standards followed globally; and complying with local government regulations, Winrock policies and procedures, and donor requirements throughout the life of the project. In coordination with all technical and operational units, the DFO will contribute to internal planning, management/operations, and coordinate across project activities.

Essential Responsibilities

• Management of the accounting and finance components of the project in Pakistan, including petty cash funds and field staff finance and accounting.
• Coordinate banking relationships, ensuring bank account signatories are in accordance with the Power of Attorney and banking policies and procedures, including compliance with online banking procedures.
• Ensure consistency and compliance with Winrock standard operating procedures, policies, and accounting principles, and USAID rules and regulations.
• Support operational and financial programs in project operational areas.
• Review reports generated from QuickBooks, ensuring transaction descriptions, general ledger codes, project codes are accurate.
• Submit monthly financial report packages, including bank statements, schedules and reconciliations to the home office and regional office following established formats and due dates.
• Develop procedures for monitoring and analyzing project budgets that allow accurate projection of expenditures and comparisons of actual and budgeted spending.
• Submit monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
• Review all vouchers prepared by the accounts officers (disbursement, receipt, and general journal vouchers) for expenditures and ensure that expenses are reasonable, allowable, and allocable to the project.
• Contribute to quarterly budget projections and reports.
• Liaise with the Chief of Party to ensure the project needs are being met in terms of finance, accounting and contracts.
• Manage internal and external audits, including donor audits; ensure financial files and support are available during annual audits; ensures audit findings are resolved in a timely fashion;
• Oversee payroll procedures for national staff, administer payroll, and monitor employee time keeping.
• Oversee finance administration in Dayforce system, ensuring accurate information and reports are provided and extracted.
• Partner with Regional HR Representative in implementing and maintaining efficient and effective workflow processes for HR services including Dayforce, recruitment, on-boarding, promotion, training, and terminations.
• Participate in People and Culture Learning Network looking at HR best practices in various fields, e.g. talent & acquisition, performance management, compensation & benefits, peer learning, and establishing a network of resources with HR focal persons in Pakistan.
• Ensure monthly accruals of employee benefits, and preparation of leave trackers, severance, and other schedules.
• Provide oversight to the Senior Manager, Grants in grant solicitation, selection, award, implementation, monitoring, and close-out.
• Support the Senior Manager, Grants in ensuring the proper due diligence in determining awardee eligibility and the preparation and execution of grant documents and grant disbursements consistent and compliant with USAID and Winrock’s awards management policies and procedures.
• Oversee the timely submission and review of grantees’ monthly financial and cash liquidation reports.
• Provide oversight to the Senior Manager, Grants on audits of grantees if/as needed.
• Provide oversight to the Manager, Procurement on procurement process. Lead all the procurement needs for smooth operation.
• Provide oversight to the office manager on various operational and administrative issues. Lead the administrative team.
• Lead the process of inventory management and management of other project supplies.
• Ensure that records retention/filing systems policies are consistently followed throughout the life of the project.
• Serves as the project’s safety and security focal point.
• Travel frequently to project areas as required and advised by the Chief of Party
• Other duties and tasks as assigned by the Chief of Party
  
  

Education

QUALIFICATIONS:

• University degree (B.A./B.S. or higher) in Finance or Accounting
  
  

Work Experience

• Minimum of ten years of increasingly responsible financial management experience;
• Knowledge of an experience in management U.S. Government and international organization funds, preferably for USAID projects
• Demonstrated experience managing accounting and financial reporting processes
• Advanced cross-cultural sensitivity, including experience working and communicating with professional and support staff in a multicultural, multi-linguistic environment; ability to promote an atmosphere of trust and mutual respect
  
  

Skills/Knowledge

• Fluency in Urdu and English
• Strong oral and written communication skills.
• Knowledge and understanding of Pakistan accounting and labor rules and requirements.
• Advanced knowledge of word processing, spreadsheet (Excel) and accounting software required
• Ability to manage multiple tasks and priorities, and attention to detail.
• Strong interpersonal skills and ability to work with teams in a multicultural environment
  
  

Other

• Ability to travel to certain areas in Pakistan (in compliance with Covid-19 and safety and security restrictions).
• Pakistani nationals are encouraged to apply
  
  

Salary

The annual salary will be commensurate with qualifications and experience. Excellent benefits offered.

Applications

The deadline for submission of applications is August 15, 2024. However, applications will be reviewed on a rolling basis and Winrock reserves the right to make an offer prior to the closing date for applications. Applicants are thus encouraged to submit their applications at the earliest opportunity.

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value diversity and inclusiveness. Winrock recruits, employs, trains, promotes and compensates regardless of race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition, family care status, or any other basis protected by law.

At Winrock we have a clear mission: Empower the disadvantaged, increase economic opportunity and sustain natural resources through unwavering dedication to accountability, equity, innovation, integrity and transformation.

Winrock knows that its success comes from the hard work and steadfast dedication of its diverse workforce. Winrock remains committed to maintaining diversity, inclusion and equity across the entire organization