Director Procurement & Local Purchase - P&LP Dte

Last Date: Tuesday, January 7, 2025


Job Detail


Job Ref #: Job/5437/12/24/2024
Age Limit: 4565
Experience:
Posted Date: Tuesday, December 24, 2024
Salary: Market Competitive




Job Description:
Purpose of the Position:

• The Director P&LP is responsible for overseeing all procurement and local purchasing activities to ensure efficiency, transparency, and compliance with institutional policies and Public Procurement Regulatory Authority (PPRA) rules.

• The role entails managing procurement for diverse categories, including furniture, IT equipment, laboratory equipment, ration stores, and other essential materials.

• Additionally, the Director will ensure cost-effectiveness, timely delivery, and proper management of inventories, supporting NUST's operational and strategic objectives.

Qualification & Experience:
Essential:

• Master's degree in Procurement, Supply Chain Management, Business Administration, Social Sciences, or relative field.

• At least 20 years of experience in the field of general administration, man management and material management.

• Must have 2 to 4 years of experience of supply chain management and large-scale procurement in a mega organization.

• Working experience in above-mentioned fields in a public and international organization will be preferred.

Desirable:

• Supply Chain (Diploma) having minimum 10 years in a leadership role.

Key Responsibilities:

• Procurement Management

• Oversee centralized procurement operations for furniture, stationery, IT equipment, cleaning materials, lab equipment, and ration stores.

• Ensure strict compliance with PPRA rules and internal procurement guidelines.

• Prepare and review tender documents and contract agreements to ensure clarity, accuracy, and compliance.

• Supervise direct procurement from OEMs (Original Equipment Manufacturers) for cost and time efficiency.

• Manage the custom clearance process for imported goods and coordinate their transportation to NUST premises.

• Vendor and Contract Management

• Negotiate and finalize vendor contracts to ensure the best value for NUST.

• Establish and maintain strong vendor relationships, ensuring timely delivery and quality assurance.

• Conduct market surveys to identify reliable suppliers and benchmark competitive pricing.

• Inventory and Warehouse Oversight

• Manage and maintain inventories in warehouses, ensuring accurate recordkeeping and efficient stock turnover.

• Conduct periodic stock-taking to prevent discrepancies and ensure accountability.

• Implement systems and procedures to prevent theft of inventory.

• Local Purchase Activities

• Supervise local purchase operations to ensure timely procurement of essential items, including petty purchases.

• Ensure procurement of ration stores and other time-sensitive supplies at economical rates.

• Oversee repair and maintenance of office equipment, furniture, and photocopiers for schools and departments.

• Operational Management

• Establish workshops for repairing and maintaining furniture, upholstery, and other equipment.

• Supervise the condemnation, survey, and auction of obsolete items in compliance with institutional policies.

• Monitor the timely procurement and maintenance of ration stores for staff and students.

• Leadership and Compliance

• Lead and mentor a team of procurement professionals, fostering a culture of accountability and efficiency.

• Ensure procurement policies and practices align with institutional goals and regulatory requirements.

• Develop and implement strategies for process improvement and cost optimization.

Knowledge/Skills/Abilities:

• Exceptional written and verbal communication skills.

• Strong knowledge of PPRA rules and procurement regulations.

• Expertise in vendor management, contract negotiation, and market analysis.

• Proven experience in inventory management and operational oversight.

• Excellent organizational, analytical, and decision-making skills.

• Proficiency in procurement software and inventory management tools.

• Strong leadership and team management capabilities.

Certifications:
Desirable:
Professional certifications (e.g., Certified Purchasing Manager (CPM), Certified Supply Chain Professional (CSCP), Certified Professional in Supply Management (CPSM), or equivalent)
Terms & Conditions:

• Candidates are required to attach scanned copies of their documents (Academics / Professional).

• Last education certificate/degree must be attested/verified by HEC.

Candidates may be considered ineligible for the post due to any of the following reasons:

• 3rd Div in academic career / weak academic profile.

• NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution.

• In process of pursuing a required degree.

• Medically unfit.

• Only selected candidates will be contacted and issued offer letter.

• Candidates serving in Govt departments, Armed forces may apply through their respective parent department / organizations. Late / incomplete applications will be ignored. Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.

• NUST reserves the right to cancel, modify / terminate the recruitment programme due to any reason, without notice, at any time.