Executive Assistant

About Us

Tossdown is a SaaS company offering e-commerce and digital marketing solutions tailored to the food industry. We work with food businesses to build e-commerce websites, mobile apps, and deliver impactful digital marketing strategies. Our mission is to help food brands grow by enhancing their online presence and driving sales growth.

Job Description

We are looking for a highly proactive Executive Assistant whose key strength is strong communication. This role is not limited to a single domain; responsibilities vary based on ongoing needs. Sometimes you will conduct research, sometimes you will reach out to clients or teams, and at other times you will manage invoice follow-ups or handle meeting bookings. The ideal candidate is adaptable, organized, and able to support multiple functions with clarity and consistency.

Key Responsibilities:

• Serve as the central point of communication between teams, clients, and stakeholders.
• Support a wide range of tasks: research, outreach, invoice follow-ups, meeting bookings, and general administrative duties.
• Manage schedules, meetings, and events in the Canada time zone.
• Follow up consistently on tasks, projects, and commitments to ensure deadlines are met.
• Maintain confidentiality and professionalism in all communications.
• Proactively identify potential bottlenecks and provide solutions to improve processes.

Requirements

• Minimum 2 years of experience as an Executive Assistant or similar role.
• Experience working remotely with international teams across different time zones.
• Strong understanding of business operations and ability to collaborate with multiple teams.
• Ability to manage multiple tasks independently and follow through consistently.
• Proactive problem-solver who communicates clearly and effectively.
• Exceptional written and verbal communication skills are critical.
• Strong organizational skills with attention to detail.
• Tech-savvy and familiar with modern communication and productivity tools.
• Flexible and adaptable to changing priorities.