Executive Secretary

Job Purpose:

The Executive Secretary is responsible for providing comprehensive administrative and secretarial support to the CEO, ensuring the smooth operation of daily activities. The role involves handling confidential matters, managing schedules, coordinating communication, and ensuring effective liaison with internal and external stakeholders.

Job Responsibilitie

• s:Provide high-level administrative support, including managing correspondence, scheduling meetings, and preparing document
• s.Handle sensitive and urgent information from internal and external stakeholders while exercising sound judgmen
• t.Organize and maintain files, records, and databases for quick access and efficient document managemen
• t.Coordinate travel arrangements, including visa processing, ticketing, accommodation, and itinerary plannin
• g.Prepare agendas, take minutes, and follow up on action items from meeting
• s.Assist in the preparation and formatting of reports, presentations, and official communication
• s.Manage office supplies, memberships, subscriptions, and other administrative requirement
• s.Ensure seamless coordination with department heads to facilitate smooth business operation
• s.Act as a liaison between the CEO and internal/external stakeholder
• s.Draft, proofread, and edit various communications, including emails, letters, and official announcement
• s.Screen and prioritize incoming calls, emails, and correspondence to ensure effective communication flo
• w.Maintain a high level of discretion and confidentiality regarding sensitive business matter
• s.Support in the planning and execution of corporate events, town halls, and board meeting
• s.Monitor and manage expense reports, reimbursements, and financial documentation related to the CEO’s offic
• e.Conduct research and compile data for presentations, reports, and strategic decision-makin
• g.Implement and improve administrative processes to enhance efficiency and effectivenes
• s.Provide onboarding assistance for new employees joining the CEO’s office or leadership tea
• m.Manage CEO’s social and professional networking platforms as require
• d.Coordinate special projects and initiatives as assigned by the CE
• O.Perform other related duties as assigned by the CE

O.
Competencies Requir

• ed:Accuracy and attention to det
• ailCritical thinking and problem-solving ski
• llsStrong organizational and time management ski
• llsAbility to manage stress and work under press
• ureProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlo
• ok)Excellent written, verbal, and electronic communication ski
• llsStrong customer service orientat
• ionAbility to maintain confidentiality and handle sensitive information with discret
• ionKnowledge of office management tools and syst
• emsStrong interpersonal skills to interact with senior executives and stakehold

ers
Minimum Requireme

nts:Graduate with 4+ years of experi

ence

We at National Foods are committed to fostering an inclusive work environment that values and supports diversity. We believe that a diverse workforce drives innovation and creativity. Hence, we encourage and actively seek applicants from diverse backgrounds, religions, and abilities, to contribute to our mission of driving positive change in the world. If you require any additional support, we encourage you to advise us at the time of your application for us to better support your recruitment jo