Finance Associate

Job Summary: The role of a Finance Associate involves overseeing financial transactions related to accounts payable. This position includes responsibilities such as reviewing and processing invoices and work orders, ensuring accurate and timely payments to vendors and suppliers, maintaining proper documentation, and reconciling accounts payable records. The Finance associate plays a crucial role in supporting the financial operations of the property management company while ensuring compliance with company policies and industry regulations.

Responsibilities:

• Invoice Processing: Review and process invoices from vendors and suppliers, ensuring accuracy and adherence to company policies.
• Payment Processing: Prepare and execute payment runs, including check, ACH, and wire transfers, to ensure timely and accurate payments. Timely clearance of the payments related to work orders.
• Vendor Relations: Maintain positive relationships with vendors, address inquiries, and resolve payment discrepancies or issues promptly.
• Account Reconciliation: Reconcile accounts payable transactions, ensuring accuracy and resolving discrepancies.
• Expense Management: Monitor and control expenses, identify cost-saving opportunities, and recommend process improvements to enhance efficiency.
• Documentation and Record-Keeping: Maintain organized and up-to-date accounts payable records, including invoices, payment records, and vendor contracts.
• Compliance: Ensure compliance with company policies, accounting principles, and regulatory requirements in all accounts payable processes.
• Reporting: Generate periodic reports on accounts payable activities, such as outstanding payments, aging analysis, and cash flow projections.
• System and Process Improvement: Identify areas for improvement in accounts payable processes, recommend and implement automation tools or software, and enhance efficiency.
• Collaboration: Collaborate closely with other finance and accounting teams, including the general ledger and procurement, to ensure accurate financial reporting and seamless process integration.
• Resolving the client queries.
  
  

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Previous experience as an Accounts & Finance Associate, preferably in the payables.
• Strong knowledge of accounts payable principles, practices, and regulations.
• Proficient in using accounting software and MS Office applications, particularly Excel.
• Familiarity with Bookkeeping systems and software is a plus.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Effective communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Knowledge of Generally Accepted Accounting Principles (GAAP) is desirable.
• Professional certifications (e.g., Certified Accounts Payable Professional - CAPP) are advantageous but not mandatory.
  
  

Note: This job description is a general overview and may be subject to modifications or additions to meet the specific requirements of the hiring company.