Franchise Officer

Overview

This position incumbent is responsible for managing budgets, suppliers, processing payments and ensuring documentation in accordance with GCS guidelines.

Responsibilities

Budget/Fund Management for Franchise, Capability & Key Accounts Department:

Managing the Advertising and Franchise (A&M) Budget for Franchise, Key Accounts, Business transformation function which includes following:

Responsible for raising Marketing Funds Authorization Request (MFAR) as instructed by the Franchise team members and process

Responsible for raising Purchase orders and dealing with Supplier for delivery of goods and services and payment of invoices.

Responsible for initiating payment process and initial validation of invoices.

Managing and conducting quarterly, semiannual and annual financial closing for Franchise funds with < %2 fall out for franchise accruals.

Maintaining proper filing of all the Franchise documents especially Fact sheets, SIS latters, Purchase Orders and MFARs etc.

Responsible for tracking payments, invoices and prepare monthly reports accordingly to ensure smooth payment process and budget control system.

Responsible for managing and compilation of the following reports:

Category wise budget tracking MFAR Tracking Report for franchise and capability department

Supplier aging report and reconciliation with AP trial balance

MFAR summery

Prepare and maintain the fact sheets and SIS letters issuance by coordinating with bottlers to ensuring accurate compliance. Carry out the complete process that includes receiving invoices ,initial validation, monitoring the final payment process and balance confirmation and reconciliations with Bottlers

Reconciling bottler’s outstanding claims with PI accounts and ensuring all bottlers must be reconciled at least once a year.

Coolers purchase monitoring:

• Liaising with cooler committee for price bidding, cooler procurement and coolers injection audit.
• Coordinating with cooler suppliers and bottlers for the purchase of Coolers and ensuring their timely delivery to bottler premises.
• Dealing with independent transporters for transportation of coolers, and ensure that proper record of CIN to be maintained by the transporter.
• Ensure that working of coolers committee should be in compliance with SOP and GCS.
  
  

Global Control Standard (GCS):

Coordinating the GCS compliance agenda between the Franchise, Key Accounts, Business transformation and Controls team which includes the following:

• Ensure proper measures are to be undertaken in a timely and effective manner; identifying the three major components of GCS that includes Risk Assessment (identification and diagnosis of potential risks in the SOP), Business Control Activities and Monitoring
• Responsible for managing and implementing the remediation plan that requires addressing deficiencies of the business process as well as resolving possible conflicts.
• Liaising with the controls team to ensure complete synchronization of the business controls.
• Managing and helping to conduct quarterly GCS testing for Internal Control.
• Ensuring that all tasks and activities performed are GCS compliant.
  
  

Qualifications

• Graduate preferably in Accounting and Commerce Strong command over Oracle
• Understanding the business
• Multi- tasking ability while maintaining speed in work
• Proficient use of MS Office needed. Frequent work on complex Excel applications.
  
  

Experience:

• 5-6 years of Commercial experience
• Leveraging Financial Concepts
• Flexibility and endurance in a challenging environment.
• Driving for results
• Collaborating & Influencing
• Good knowledge & Command of GCS