Head of Accounts & Operations

Job Title: Head of Accounts and Operations (Fuel Division) Location: On Site Reports to: GM & CEO

Company Overview: We are a fast-growing, customer-focused chain of convenience stores and gas stations serving communities across the United States. With a strong commitment to operational excellence, innovation, and sustainability, we are expanding our leadership team to support our growing fuel operations.

Position Overview: The Head of Accounts and Operations will play a strategic leadership role within the fuel division, responsible for overseeing and optimizing three critical departments: Fuel Pricing & Ordering, Finance (QuickBooks - Fuel), and Tank Reconciliation. This role will ensure seamless operations, financial accuracy, regulatory compliance, and data-driven pricing strategies across all fuel-related activities.

Key Responsibilities

• Leadership & Strategic Oversight Lead and manage cross-functional teams across the three departments.
• Develop and implement SOPs to streamline operations and improve interdepartmental workflows.
• Provide strategic direction for fuel procurement, financial reporting, and tank monitoring functions.
• Establish KPIs and performance benchmarks to drive efficiency and accountability.
• Fuel Pricing & Ordering Oversee daily and long-term fuel pricing strategies to maximize profitability and competitiveness.
• Coordinate fuel purchasing, delivery scheduling, and vendor relationships.
• Analyze market trends, wholesale fuel prices, and historical data to guide purchasing decisions.
• Finance (QuickBooks - Fuel) Supervise all financial operations for the fuel division using QuickBooks.
• Ensure timely reconciliation of accounts payable/receivable, payroll, and vendor payments.
• Generate financial reports and dashboards for executive leadership.
• Collaborate with auditors and ensure compliance with tax and financial regulations.
• Tank Reconciliation (Fuel) Oversee fuel inventory management and reconciliation processes.
• Ensure accurate tracking of fuel inflow/outflow across all store locations.
• Investigate and resolve discrepancies in tank readings, deliveries, and POS data.
• Ensure compliance with EPA and state-level fuel storage regulations.
  
  

Qualifications

• Master’s degree in Accounting, Finance, Business Administration, or related field (MBA/CPA/ACCA preferred).
• 7+ years of experience in operations and financial management, preferably in the retail fuel/convenience store sector.
• Proven experience with QuickBooks and fuel-related inventory systems.
• Strong analytical, problem-solving, and leadership skills.
• Knowledge of fuel pricing models, vendor negotiations, and tank compliance standards.
• Exceptional communication and team management skills.
  
  

Preferred Skills

• Experience with back-office systems related to fuel POS, tank monitoring, and inventory.
• Familiarity with environmental compliance in fuel storage and sales.
• Ability to thrive in a fast-paced, multi-location retail environment.