Internal Job - Administration Lead, O&M
INTECH Automation & Intelligence
Date: 1 week ago
City: Lahore
Contract type: Intern
Planning & Administration:
- Collaborate with O&M Management, Assistant Managers, and Leads to support the achievement of O&M-specific goals and targets.
- Coordinate with O&M Leadership and Operations Leads to fulfill contract SLAs and company objectives related to resource mobilization.
- Ensure full compliance with site coverage and maintain the delivery capacity of O&M contracts.
- Monitor and plan to mitigate risks associated with O&M business continuity and service delivery.
- Oversee rotational planning and site coverage to ensure 100% compliance with SAI requirements.
- Ensure compliance with internal and external audits, including PDS management, client feedback, and adherence to QHSE guidelines.
- Collaborate with Leads and Site Leads to collect quarterly data for monthly reports to be submitted to the O&M Manager.
- Ensure 100% compliance with the O&M Field Services Portal for Phases 1-3, including rotation planning and online ticket issuance.
- Utilize Power BI for dashboarding, work-in-progress (WIP) tracking, invoice management, and accounts receivable (AR) monitoring and generation.
- Develop Standard Operating Procedures (SOPs), checklists, and maintain ownership of leave software (vacation tracker) in compliance with O&M policies.
- Create SOPs related to logistics, administration, and onboarding processes.
- Track all project payments, expenditures, purchase orders, invoices, and financial statements while ensuring confidentiality of O&M rate contract terms.
- Prepare monthly WIP and management reports in coordination with the O&M Manager and Assistant Manager independently.
- Create and analyze business insights through the development of business dashboards.
- Conduct P&L reviews and manage all costing sheets, approvals, and budgeting related to all costs excluding O&M contract rates, which should be coordinated with the O&M Manager.
- Ensure HSE safety training for all teams and maintain certification records, with timely reactivation of any expired certifications.
- Maintain employee data and historical records.
- Manage vendor invoices, ensuring timely payments and verifications for all O&M projects.
- Oversee accounts receivable for all regions, ensuring timely receipt of invoices in alignment with contract terms and financial alignment with F&A.
- Reconcile processed work by verifying entries and comparing system reports to balances.
- Prepare account analyses and produce monthly reports for all tasks and regions.
- Minimum of 7+ years of experience with a Bachelor's or Master's degree in a relevant field.
- 5 years of Team rotations & Administrative Planning experience.
- Demonstrated experience in administrative, financial, and operational support roles, ideally within engineering firms.
- Strong organizational and leadership skills, with experience managing teams.
- Expert Level Experience in MS projects/ equal. Planning tool, MS office Excel/PP/Word.
- Should Have knowledge and working on dash boarding Tool Power BI/ Rotation Planning etc.
- Solid understanding of financial management, including WIP tracking, invoicing, and P&L analysis.
- Excellent communication skills and the ability to collaborate across departments.
- Knowledge of HSE standards and safety training protocols.
- Ability to handle sensitive data with confidentiality and discretion.
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