Programmes Partner Assistant

About Human Appeal:

Here at Human Appeal (HA) we have an exciting opportunity for a Programme Partner Assistant to be based remotely. Human Appeal is a faith-based charity that aims to abolish poverty by providing humanitarian aid, sustainable development programs and championing advocacy for our beneficiaries worldwide. Human Appeal has seven International Field Offices across the globe.

CONDITION:

Please note this is a local contract, for this role you must have the right to work in Pakistan.

Main Job Purpose

To provide administrative support to the GPS-Programmes Manager and Senior and Programmes Coordinator officer in the implementation, coordination and monitoring of Human Appeal (HA)’s international programmes, as well as supporting in the process of collecting and presenting project feedback to HA partners and/or donors. All with a view to ensuring the smooth operational running of HA’s international programmes in order that as many beneficiaries as possible can be adequately supported by our charity.

Key Result Indicator

• Provide programme implementation, management and monitoring support to the Programmes team.
• Support the preparation of all key paperwork, review of proposals, drafting funding agreements/, contracts and processing payment paperwork on the financial management system etc. in relating to the full programme management cycle.
• Provide ad-hoc administrative support to Programmes department

Accountabilities

• Support the management of projects through the project life-cycle including; project design, planning, implementation, monitoring evaluation and learning
• Support the preparation of all key paperwork, review of proposals, funding agreements, partnership agreements/contracts etc. in relating to the full programme management cycle
• Assist in the review of narrative and financial reports for prospective and existing donors RO's regarding projects overseas
• Provide necessary field-based information updates to meet requirements of the Communications, RO's.
• Assist in coordinating regular field trips for the Programmes and FR (REACH programme) teams so that they can carry out project audits, monitoring and visibility needs.
• Maintain detailed records of projects and donors through effective use of our internal systems and Salesforce database
• Assist in the development of HA Programmes department’s project materials, trainings and toolkits
• Provide ad-hoc administrative support to the Programmes Team, including routine office tasks
• Liaise with relevant HA Field Offices and partners to prepare and edit project proposals where requested
• Support the compilation of donor and partner correspondence, contracts, etc. when required
• Responsible for scheduling and booking rooms for Programmes meetings, compiling agendas, recording minutes and then circulating minutes and action points
• Lead on processing invoices for payment by finance on the financial management system.
• Submitting/follow up with finance for approval on budget review of new projects
• Regularly update and follow up with Desks for collating information for key databases including Programme Management Matrix and Payments Tracker
• Lead on follow up for the submission of monthly reports, and assist in reviewing these.
• Lead on collating documents for partner due diligence
• Supporting with the compilation of internal communications
• Playing a support role during inception periods for major new projects, e.g. emergency response projects, under the supervision of the Programmes officers and coordinators.
• Attend regular team meetings and contribute to the overall smooth operational running of the Programmes department.
• Keep up to date with the major issues pertaining to international development and humanitarian response.
• Keep up to record all submitted CNs to RO's on the SP and other recording system.

Note: Employee duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

Job Requirements

Education:

• Minimum Bachelor’s degree. Ideally in a relevant field, such as Social Sciences, or International Development

Experience:

• At least 1 year experience of providing administrative support in a paid or voluntary capacity, ideally with an I/NGO.
• Understanding and passion for the International Development sector

Computer Skills:

• Computer literate, proficient in MS Office Suite

Languages

• Fluent English is essential. Additional languages desireable e.g. Arabic, French, Urdu are desirable

Apply By:

We are looking to appoint this role ASAP and will be reviewing applications on a rolling basis, so for the best chance of success