Project & Operations Manager – Design & Signage

Job Title: Remote Project Manager

Location: Remote (U.S. time zone)

Employment Type: Full-Time (Remote)

We're Looking For:

A highly organized, proactive, and tech-savvy Virtual Project Manager to support our fast-growing graphics and signage business. The ideal candidate will be skilled at juggling project coordination, internal and external communication, and administrative operations—someone who thrives in a remote role and brings structure, clarity, and calm to the dynamic world of design and production. If you’re experienced in virtual support and project management, love keeping things on track, and are excited to work in a creative, client-focused environment, we’d love to hear from you.

About Us:

We are a fast-growing, design-forward graphics and signage company based in Northern California. We specialize in delivering high-quality, custom visual branding solutions that elevate our clients’ physical spaces. Rooted in the belief that we are more than vendors—we are brand partners—we approach every project with creativity, craftsmanship, and purpose.

Key Responsibilities:

Project Management

• Manage projects from lead intake through proposal submission to final win/loss outcome
• Research RFPs to determine optimal approach, supplier coordination, and execution strategy
• Coordinate communication across vendors, suppliers, and internal teams to keep projects on track
• Maintain accurate project documentation and timelines within our CRM (currently Nutshell) and other management tools

Communication

• Provide timely and clear updates to internal teams, vendors, and clients
• Collaborate with suppliers to fulfill project requirements
• Assist with internal communications, process documentation, and marketing support as needed

Administrative Support

• Manage inbound inquiries and sales leads via phone and email
• Maintain and update CRM and related engagement platforms
• Assist with scheduling, file organization, inbox management, and preparing reports

What We’re Looking For:

Qualifications

• 2+ years of experience as a Remote Project Manager preferably in the Marketing/Design Industry
• Strong written and verbal English communication skills
• Excellent organizational and multitasking abilities
• Proficiency with:
• CRM platforms (e.g., Nutshell, Pipedrive, HubSpot)
• Task/project management tools (e.g., Asana, Trello)
• Virtual communication tools (Zoom, GoToMeeting, Microsoft Teams)
• Quick learner, adaptable to new tools and workflows

Personal Traits:

• Proactive and detail-oriented
• Collaborative and team-focused
• Comfortable working independently and managing remote tasks
• Eager to grow with a dynamic, design-driven company