Team Assistant

IFC — a member of the World Bank Group — is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities. Our mission is to leverage the power of the private sector to end extreme poverty and boost shared prosperity on a livable planet.

The IFC Pakistan Country Management Unit (CMU) is dedicated to promoting private sector growth and economic development in Pakistan through investments and advisory services, fostering entrepreneurship, creating jobs, and helping address the country's development challenges. Working in collaboration with local businesses, government, and other development partners, IFC aims to support sustainable and inclusive economic progress that is aligned with Pakistan's national priorities.

IFC is seeking to recruit a dynamic, well-organized, and suitably qualified candidate to fill the post of Team Assistant based in Karachi, Pakistan. The candidate will report to the IFC Country Manager and work under the supervision of the Principal Country Officer (PCO) and Administrative and Client Support (ACS) Coordinator. The candidate will provide administrative and operational support to the CMU and Industry teams and manage the day-to-day administrative matters of the Karachi office.

Duties will include, but are not limited to the following:

Roles And Responsibilities

• Provide a full range of administrative support to the Principal Country Officer, including scheduling meetings, calendar management, managing travel arrangements, preparing routine correspondence, assisting with preparing, editing, and distributing reports and documents, and receiving/distributing shipments and mail.
• Maintain an up-to-date database of Government Officials, Donors, UN agencies, Non-Governmental Organizations, vendors, and other institutions and persons regularly associated with the work of IFC in Pakistan.
• Manage office administration, ensure smooth workflow, and manage maintenance and repair work.
• Coordinate with the finance department for accurate billing and accounting procedures; handle petty cash management for the Karachi office.
• Coordinate and manage facility management vendors, including cleaning, catering, and security services.
• Assist in preparation and logistical planning for events, e.g., conferences, workshops, negotiations.
• Uses word processing, shared drives, and desktop publishing skills to produce text, reports, figures, graphs, etc., according to standard WBG format.
• Maintain current distribution lists and phone/address lists of project/client contacts and distribute documents for the industry teams.
• Receive/dispatch diplomatic pouch, keeping proper records. Monitor pouch request form entries and make and submit monthly pouch reports to the Administration Unit.
• Take on different office support functions, support office management, and serve as a backup to other ACS staff on project and administrative tasks when needed.
• Undertake ad hoc inquiries requested by the CMU, Industry teams, and or regional offices.
  
  

Selection Criteria

• A minimum of a bachelor’s degree with 4 years of experience or an equivalent combination of education and experience. A minimum of 2 years of relevant experience.
• Experience working within a project team and familiarity with companies that maintain strong systems and processes.
• Outstanding interpersonal and communication skills, with the ability to effectively interact with internal and external clients and staff at all levels.
• Strong command of oral and written English.
• Ability to prioritize workload and work well under pressure with minimum supervision to meet deadlines.
• High proficiency in Microsoft Word, Excel, and PowerPoint.
  
  

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.