Workflow Automation & Systems Specialist

Build Smarter Systems, Streamline Workflows – Join TalentPop as a Workflow Automation & Systems Specialist

Are you someone who loves optimizing workflows, building automation, and finding smarter ways to get things done? If you're excited by the idea of supporting a fast-growing team with smart systems and scalable solutions, we’d love to have you on board.

TalentPop is one of the fastest-growing agencies in the e-commerce space, helping 650+ brands (like Core Power Yoga, Beyond Meat, and Jaxxon) streamline their operations and customer service through global talent. We're growing fast, and we’re looking for a Workflow Automation & Systems Specialist to support our day-to-day operations and keep things running smoothly behind the scenes.

Note: On the application form, this role will appear as “Operations Specialist”. Don’t worry — you’re in the right place! This title reflects our internal role ID.

What You'll Do

• Work closely with different department leads to understand and enhance processes.
• Document and refine SOPs when new processes are launched or existing ones need updating.
• Build and manage automations using HubSpot Workflows and Zapier.
• Troubleshoot and optimize existing automations to ensure reliability and efficiency.
• Organize and maintain documentation of automations per department.
• Offer onboarding and admin support within the Business Operations team.
• Jump in to help with other administrative tasks as needed.
  
  

What We’re Looking For

• At least 1 year of hands-on experience with HubSpot backend (automations, object/data management).
• At least 1 year of hands-on experience with Zapier (creating and refining workflows).
• Strong knowledge of Google Workspace—especially Google Sheets.
• Naturally curious, eager to learn new tools, and always looking for better ways to do things.
• Able to break down complex processes and communicate clearly.
• Comfortable managing multiple priorities across different teams.
  
  

Bonus Points If You Have

• Experience with Apollo.io or Instantly.ai.
• A knack for solving problems and a proactive approach.
• Great attention to detail—especially when working with data.
• A team-first attitude and excellent communication skills.
  
  

Technical Setup

• A reliable desktop or laptop (minimum Ryzen 3 or Core i3 with 8GB RAM).
• Stable internet connection (minimum 20 Mbps via LAN).
• Backup internet connection (at least 5 Mbps).
• Access to backup power or a backup location in case of outages.
  
  

Why Join TalentPop?

• Yearly performance-based salary increases
• Paid time off
• Monthly health stipend
• Year-end bonuses and performance recognition
• Full-time, permanent WFH setup
• Be part of a collaborative, supportive team that values learning and growth
• Work with a global team in one of the fastest-growing agencies in the e-commerce space
  
  

If you’re passionate about building better systems and love seeing things run like a well-oiled machine, you’ll feel right at home with us. Apply today and help us bring structure and scale to everything we do!