Logistics/Fleet Assistant

Full time Full day

Duty station: Peshawar

Purpose of the post: Logistic /Fleet Assistant is responsible for the effective and efficient management of fleet operations at field level ensuring timely support to program activities and other operations along with managing general/campaign logistics in field offices. Ensuring accountability so that the processes/practices are compliant with WHO SOPs, rules and regulations.

Organizational Context: Under the direct supervision of the Team Leader, Administration/HR, the Admin Officer and overall supervision of the Coordinator Polio Eradication, the incumbent will be responsible to perform the following duties:

1: Ensure uploading of accurate fuel and maintenance data in to Tracepoints for PEI provincial vehicles and coordinate with Federal colleagues to have it uploaded by the 15th of each following month.

2: Coordinate with concerned units to get fuel invoices to verify and prepare consolidated reports for payments. (5th of each month).

3: Monitoring of daily fleet related checklists to ensure that these are being maintained by drivers and the vehicles are compliant with WHO’s fleet safety and management policy. (Daily / ongoing).

4: Process and issue work order(s) for maintenance/repair requests within 2 days of submission of request by driver. Making sure invoices related to maintenance are processed for payment. (10th of each month).

5: Assisting fleet manager on vehicles assessment to make sure WHO’s vehicles across country are functional as well as decision by management i.e. overhaul, disposal, surrender etc are being implemented in timely manners.

6: Rented vehicles management including coordination with Rent a Car Co, assessing the requirement, ensuring hassle free field movements while keeping a close liaison with field officers to confirm the maintenance/repairs of the vehicles.

7: Signing delivery notes upon receipt of shipments/deliveries. Stocking, maintaining records, preparation of distribution plan and real time distribution of General/campaign logistics and other relevant PEI material.

8: Any other Fleet / Logistics related task assigned by the supervisor


  • Communication

  • Teamwork

  • Producing results

  • Ensuring effective use of resources

Educational Qualification:


  • Bachelor’s degree in Business Administration, Logistics/Supply Chain, Commerce or Social Sciences.


  • Certification in logistics/supply chain or fleet management.



  • A minimum of Three (03) years of relevant experience in handling Logistics and Fleet management. Proven experience of MS Office Suite.


  • Experience working in WHO or another UN Agency or NGO, preferably in the area of Logistics and Fleet Management.

  • Working knowledge of oracle-based Enterprise Resource Planning (ERP) system, SAP or other similar systems will be an asset.

Starting salary of this position is PKR-119,987/-

Potential Female applicants having relevant background are highly encouraged to apply for this position

Minimum Education:


Minimum Experience:

3 Years(Minimum of Three (03) years of relevant experience in handling Logistics and Fleet management. Proven experience of MS Office Suite.)

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Please visit the following link to view the Job Description and apply for the position: (Only applications received through the below mentioned UNHCR Career Portal will be accepted): https://unhcr.wd3.myworkdayjobs.com/External/job/Peshawar-Pakistan/Snr-CBP-Assistant_JR2202810
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