Administration Executive

DHL
Full time Full day
Karachi
YOU TACKLE FOR QUALITY AND GREAT SERVICE. THIS WILL IMPROVE THE LIFE OF OUR CUSTOMERS.

Would you like to become part of the world\'s most international company?

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our \"Insanely Customer Centric\" Team and become a Certified International Specialist!

YOUR TASKS
  • Assist the Manager Administration in maintaining a checklist for effective monitoring of facility management activities; regularly visit the facility to observe working environment, identify and address anomalies/shortcomings; Ensure adherence with defined SOPs and hygiene standards.
  • Assist the Manager Administration in executing CAPEX related activities.
  • Gather repair and maintenance requirements at facilities and ensure timely initiation of the same.
  • Ensure maintenance related activities are performed as per checklist and rectify any gaps; Ensure seamless provision of utilities and administrative services at all facilities within the region.
  • Follow-up for expiration of long term contracts and carry out tasks for timely renewal of the same; Organise and maintain contractual documentation, data management and ensure efficient file maintenance.
  • Prepare POs/invoices in coordination with Finance and reconcile billing information; Follow-up to ensure timely payment processing of the vendors.
  • Follow requirements shared by Manager Administration regarding arrangement of events or trainings.
  • Assist in planning and budgeting for execution of events and carry out negotiations on the same with the concerned stakeholders; shortlist venue/location, recommend vendors and arrange required logistics.
  • Assist in ensuring smooth execution of events, identify possible shortcomings and execute backup plan for rectification of the same.
  • Assess requests received from facilities and identify actual requirements; Record facility wise inventory requirements on monthly basis and assess availability of enough backup; Ensure that the required inventory is timely dispatched.
  • Arrange transportation and hotel accommodation across the region for employees travelling in the respective region.
YOUR PROFILE
  • Bachelor degree (or equivalent).
  • At least 2-3 years’ experience in a similar role.
  • Dynamic and self-driven individual who is able perform under pressure and take initiatives.
  • Strong interpersonal and follow-up skills.
  • Excellent written and verbal communication skills.
OUR OFFER
  • Strong career support in an international environment.
  • Great culture and colleagues.
  • Multifarious benefit program.
Do you see a personal challenge in these versatile and responsible tasks? Then apply now!

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