Administration Executive

Full time Full day

Would you like to become part of the world\'s most international company?

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our \"Insanely Customer Centric\" Team and become a Certified International Specialist!

  • Assist the Manager Administration in maintaining a checklist for effective monitoring of facility management activities; regularly visit the facility to observe working environment, identify and address anomalies/shortcomings; Ensure adherence with defined SOPs and hygiene standards.
  • Assist the Manager Administration in executing CAPEX related activities.
  • Gather repair and maintenance requirements at facilities and ensure timely initiation of the same.
  • Ensure maintenance related activities are performed as per checklist and rectify any gaps; Ensure seamless provision of utilities and administrative services at all facilities within the region.
  • Follow-up for expiration of long term contracts and carry out tasks for timely renewal of the same; Organise and maintain contractual documentation, data management and ensure efficient file maintenance.
  • Prepare POs/invoices in coordination with Finance and reconcile billing information; Follow-up to ensure timely payment processing of the vendors.
  • Follow requirements shared by Manager Administration regarding arrangement of events or trainings.
  • Assist in planning and budgeting for execution of events and carry out negotiations on the same with the concerned stakeholders; shortlist venue/location, recommend vendors and arrange required logistics.
  • Assist in ensuring smooth execution of events, identify possible shortcomings and execute backup plan for rectification of the same.
  • Assess requests received from facilities and identify actual requirements; Record facility wise inventory requirements on monthly basis and assess availability of enough backup; Ensure that the required inventory is timely dispatched.
  • Arrange transportation and hotel accommodation across the region for employees travelling in the respective region.
  • Bachelor degree (or equivalent).
  • At least 2-3 years’ experience in a similar role.
  • Dynamic and self-driven individual who is able perform under pressure and take initiatives.
  • Strong interpersonal and follow-up skills.
  • Excellent written and verbal communication skills.
  • Strong career support in an international environment.
  • Great culture and colleagues.
  • Multifarious benefit program.
Do you see a personal challenge in these versatile and responsible tasks? Then apply now!

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