Manager Operations

WWF - Pakistan
Full time Full day
Karachi
Posted date


15th March, 2023


Last date to apply


22nd March, 2023






Country


Pakistan


Locations


Karachi






Category


Operations / Administration










Terms of Reference


Salary Grade : D-2


Reporting to : Head of Operations


Contract Type : Long-term


Work Week : 5 Days (Monday to Friday) - 40 hrs / week


Work Hours : 0830 hrs to 1715 hrs


Job Summary


The position will be responsible for Operations Management of Karachi Region.

Duties and Responsibilities

  • This position will be responsible for Leading/Supervising the operations of Karachi Office.

  • Will be responsible for review and editing of financial data.

  • Will be responsible for preparation of new projects and Annual Budget of Karachi Office.

  • Will Coordinate internal and external audits.

  • Submission of projects financial reports and linked other deliverables to donors.

  • Correspondence with Donors of Karachi Projects.

  • Will prepare, review and coordinate for project agreements.

  • Review and supervise admin agreements, Rent, Insurance, Vehicles etc.

  • Supervision and review of Biometric attendance data and leave record.

  • Monitor/Assist Karachi staff for Procurements, logistics and Event arrangements.

  • Coordinate for new hiring's/replacements of Karachi office.

  • Review and supervise the staff final settlements.

  • Prepare, Review and present monthly financial reports to management and in monthly, quarterly, annual and PSU meetings etc.

  • Supervise yearly fixed asset verification, their movements and disposals of Karachi Region.

  • Supervise staff for Logistics and vehicles pool managements.

  • Support to Karachi staff in IT matters.

  • Training and capacity Building of operations staff.

  • Supervise Health & Safety Matters.

  • Ensure compliance of Finance SOP's.

  • Ensure Compliance of Admin & IT SOP's.

  • Coordination with technical staff for planning and implementation of Projects.

  • Responsible for cost recovery from Karachi region projects.

  • Responsible for banking operations.

  • Responsible for operations team management and staff planning.

  • Liaising with technical team and Programme Director for operational management of the programme.

  • Close coordination with Manager Finance HO and Director Operations for programme updates and management.

  • Support to other regions where required in operations and project management.

  • Coordination with Finance, HR & IT Managers for SOP’s, Guidelines and rules compliance, review or revisions.

  • Closely review and update the operations team on taxes updates and their compliance.


Selection Criteria



Education, Experience & Working Knowledge



  • ACCA/CA/CA-Finalist/Master’s degree in Commerce, Business Administration or any other related discipline.

  • At least Seven years of relevant/similar experience in the operations and large programme Management.

  • Able to lead teams in diverse environment and have knowledge of business operations, taxation, procurement, HR and IT.


Other Skills & Attributes



  • Personnel management skills and experience;

  • Good problem-solving skills and results orientation;

  • Good English language reading, writing and speaking skills;

  • Demonstrated interpersonal communication and leadership skills;

  • Proficiency in the use of computer applications including MS Office;

  • Adheres to WWF’s values, which are: Passionate & Optimistic, Challenging & Inspiring, Credible & Accountable, and Persevering & Delivering Results.


WWF- Pakistan is an equal opportunity employer and reserves the right to amend this document from time to time, as may be required in the interests of the organization



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