Assistant Manager Finance & Contract Support (Karachi)

Posted


02-May-2023




Role type


Full-time










Areas of Interest


Accounting/Finance, Purchasing/Procurement










Location(s)


Karachi - Sindh - Pakistan











Purpose of the Job


Provide comprehensive Financial, HR, Supply Chain and administrative services




Responsibilities

• Understand, anticipate and deliver customer (internal and external) needs while building effective relationships.


• Positively respond to both our internal and external customers through effective communication and personal accessibility.

Understand procedures and processes and operate them to the required standard. Examples are:

• 
  Ensuring compliance to policies and procedures.


• Ensuring that sales invoices are raised in a correct and timely manner.


• Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margin.


• Raising purchase orders in line with company requirements.


• Assisting the Lead Facilities Manager in the management of Accounts Receivables, Accounts Payables, WIP and debt.


• Understanding the contract, including scope and terms & conditions.


• Ensuring that vendor cycle is efficiently managed including contract negotiations and renewals, resolution of service delivery issues, timely vendor billing, and disbursal of vendor payments


• Assisting the Lead Facilities Manager in ensuring compliance with Health & Safety requirements, including H&S reporting (e.g. Hazard Reporting) and promoting a safe working environment.


• Maintaining on site personnel records including training matrixes, holiday and sickness records and timesheets


• Assist with monthly Client reporting including regular financial analysis of budget vs. actual


• Working with the Lead Facilities Manager to help improve the financial standards of the contract that are measured against monthly key performance indicators


• Achieve results within quality and time restraints.


• Perform with an understanding of business requirements and changes and ensuring continuous improvement.


• Actively participate in a diverse and effective team spirit, ensuring all team members are kept informed of performance measures and financial analysis.


• Convey messages and ideas clearly and openly. Involve people and influence decisions.


• It is important to note that this position will act as the on-site business partner for the country HR, Finance and Supply Chain functions.

Person Specification

• Candidate should have a finance or accounting ( ACCA / CMA Part Qualified) related educational background


• Higher educational qualifications or MBA degree would be beneficial


• Good PC based skills, with experience in MS Word, Excel, PowerPoint and Outlook – intermediate to advance level

Experience

• 5 years’ experience in a similar role.


• Previous experience of a customer-facing role


• Customer handling experience will be a clear advantage

Aptitudes

• Must demonstrate a strong sense of customer focus.


• Excellent English language verbal and written communication skills.


• Self-motivated and systematic.


• Results/ task orientated, attention to detail and accuracy.


• Excellent time management and organisational skills.


• Commitment to continuous improvement.


• Ability to work as part of a team, as well as independently.

Character

• Committed to customer service delivery.


• Reliable and committed.


• Confidential and discrete approach.


• Calm manner, able to work under pressure and with changing demands and priorities.


• Smart appearance.


• Be flexible to work outside core office hours from time to time.