Purchase Officer

Aga Khan Health Service, Pakistan
Full time Full day
Posted date

24th May, 2023

Last date to apply

31st May, 2023






Supply Chain






2 years

Aga Khan Health Service, Pakistan is looking for a seasoned and dynamic Purchase Officer for Central Office, Karachi.

Key Responsibilities

  • Ensuring compliances of AKHS, P polices and procedure of Purchase, Inventory & Distribution.

  • To obtain quotations for capital & consumable items and make necessary documentation for decision making.

  • To carry out the process of procurement (from obtaining purchase requisition to execution of purchase orders) along with the proper documentation of capital and consumable items.

  • To follow up with suppliers and vendors regarding supplies & equipment deliveries.

  • Sound knowledge of tender process for capital and non-capital items.

  • To coordinate with regions regarding day-to-day issues.

  • To perform any other task assigned by the supervisor.

  • Facilitate in Installation, user training & maintenance of equipment of North & Chitral through Company/Bio medical services.

  • Undertakes other duties as required by Assistant Manager, Purchase.

  • Willing to travel whenever required.

  • Handling issues arise pertinent to supplies.

  • Ensuring product recall in case of quality issues and replacements

  • Ensuring claims of warranties and guarantees from suppliers

  • Following with finance on supplier payments.

  • Entering order details (e.g. vendors, quantities, prices) into internal databases

  • Maintaining updated records of purchased products, delivery information and invoices

  • Prepare reports on purchases, including cost analyses

  • Monitoring stock levels and place orders as needed

  • Coordinating with warehouse staff to ensure proper storage

  • Executing sourcing strategy, including tendering, analysis, selection of and negotiation with suppliers

  • Crafting and placing of legal agreements/contracts and confidentiality agreements

  • Researching potential vendors

  • Comparing and evaluate offers from suppliers

  • Negotiate contract terms of agreement and pricing

  • Completing documentation requirement for getting new /local vendors on board.

  • Marking and analysing the performance of the supplier and elaborating the level of satisfaction.

  • Managing contracts/agreements of tenancy, Logistics and other service contracts.

  • Order placing and follow up of non-group purchase items

  • Looking different suppliers in the case of shortage of any item (consumable) from non-group purchase.

Experience, Skills and Competencies

  • Minimum 2 year experience in relative field

  • Demonstrate polite and courteous behaviour at all time

  • Demonstrate positive attitudes in those in authority and to suppliers/ customers.

  • Good Computer Skills

  • Team builder

  • Awareness of store keeping

  • Strong Ms. Excel, Word & Power Point skills

  • Should be aware of usage of Ms. Dynamics 365 (ERP).

  • Ability to speak and understand English

AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Purchase Officer accompanied with his/her Line Manager is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.

Interested candidates meeting the criteria can apply latest by May 31, 2023.

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