Purchase Officer

Aga Khan Health Service, Pakistan is looking for a seasoned and dynamic Purchase Officer for Central Office, Karachi.

Key Responsibilities

• Ensuring compliances of AKHS, P polices and procedure of Purchase, Inventory & Distribution.


• To obtain quotations for capital & consumable items and make necessary documentation for decision making.


• To carry out the process of procurement (from obtaining purchase requisition to execution of purchase orders) along with the proper documentation of capital and consumable items.


• To follow up with suppliers and vendors regarding supplies & equipment deliveries.


• Sound knowledge of tender process for capital and non-capital items.


• To coordinate with regions regarding day-to-day issues.


• To perform any other task assigned by the supervisor.


• Facilitate in Installation, user training & maintenance of equipment of North & Chitral through Company/Bio medical services.


• Undertakes other duties as required by Assistant Manager, Purchase.


• Willing to travel whenever required.


• Handling issues arise pertinent to supplies.


• Ensuring product recall in case of quality issues and replacements


• Ensuring claims of warranties and guarantees from suppliers


• Following with finance on supplier payments.


• Entering order details (e.g. vendors, quantities, prices) into internal databases


• Maintaining updated records of purchased products, delivery information and invoices


• Prepare reports on purchases, including cost analyses


• Monitoring stock levels and place orders as needed


• Coordinating with warehouse staff to ensure proper storage


• Executing sourcing strategy, including tendering, analysis, selection of and negotiation with suppliers


• Crafting and placing of legal agreements/contracts and confidentiality agreements


• Researching potential vendors


• Comparing and evaluate offers from suppliers


• Negotiate contract terms of agreement and pricing


• Completing documentation requirement for getting new /local vendors on board.


• Marking and analysing the performance of the supplier and elaborating the level of satisfaction.


• Managing contracts/agreements of tenancy, Logistics and other service contracts.


• Order placing and follow up of non-group purchase items


• Looking different suppliers in the case of shortage of any item (consumable) from non-group purchase.

Experience, Skills and Competencies

• Minimum 2 year experience in relative field


• Demonstrate polite and courteous behaviour at all time


• Demonstrate positive attitudes in those in authority and to suppliers/ customers.


• Good Computer Skills


• Team builder


• Awareness of store keeping

• Strong Ms. Excel, Word & Power Point skills


• Should be aware of usage of Ms. Dynamics 365 (ERP).


• Ability to speak and understand English

AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Purchase Officer accompanied with his/her Line Manager is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero.

Interested candidates meeting the criteria can apply latest by May 31, 2023.