Insights Driven ResearchFull time Full day
IDR is a tech-enabled platform of over 500,000+ industry leaders across multiple verticals and geographies. We connect consulting firms, life science firms, financial institutions, and corporate clients with vetted subject matter experts to make the right decision.
We are seeking an Executive Assistant that will provide administrative support to the executive management, i.e., to the partner of the company. The successful candidate will manage the executives' schedules, make travel arrangements, organize meetings, and prepare reports and presentations. The candidate must have excellent communication and organizational skills, be able to work independently, and maintain high confidentiality.
What will your typical day look like?
Manage the executives' schedules, including arranging meetings, appointments, and travel arrangements.
Answer and screen phone calls and emails, redirecting inquiries to the appropriate team members as necessary.
Draft and edit correspondence, presentations, and reports for the executives.
Coordinate and manage special projects, including organizing events, preparing materials, and liaising with external partners.
Ensure the executives are prepared for all meetings by providing them with necessary documents and background information.
Track and manage the executives' expenses and reimbursements.
Maintain a high level of confidentiality when dealing with sensitive information.
Act as a liaison between the executive team and internal and external stakeholders.
Perform other administrative duties as required.
Comply with the principles and policies in the information security policies where relevant to the job.
What are we looking for?
Bachelor’s degree in business administration, Communications, or a related field
At least 2-3 years of experience as an Executive Assistant or in a similar administrative support role
Excellent communication and interpersonal skills, with the ability to communicate effectively with all levels of the organization.
Highly organized and able to manage multiple tasks and projects simultaneously.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong attention to detail and the ability to work independently with minimal supervision.
Ability to maintain a high level of confidentiality and discretion.
Strong problem-solving and critical thinking skills.
Functional Skills and Knowledge:
Experience in supporting C-level executives.
Experience in project management or event planning
Familiarity with project management software (e.g., Asana, Trello)
Experience in a fast-paced, dynamic work environment
Ability to adapt to changing priorities and work effectively under pressure.
11AM - 08PM
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