Intern - Event Management

Job Title: Intern

Location: Islamabad

Department: Program Department

Responsible to: Event Lead

Position Overview:

As an Event Management Intern, he/she will gain hands-on experience in event planning and coordination while working closely with our experienced team members. This internship is designed for a specific event and will last for a duration of 2 months.

Key Responsibilities:

• Assist the relevant event lead in planning and organizing all aspects of the upcoming event, including logistics, scheduling, and coordination of resources.


• Work alongside the Communication Officer to create event-related content for various platforms, including social media, newsletters, and press releases. Assist in crafting messages that promote the event's goals and objectives.


• Support the team in managing event logistics, such as venue arrangements, equipment setup, and vendor coordination. Ensure a smooth flow of activities during the event.


• Assist in engaging event participants, ensuring their needs and questions are addressed promptly. Help with registration and on-site support during the event.


• Maintain accurate records of event-related activities, budgets, and timelines. Prepare post-event reports to evaluate the event's success and areas for improvement.


• Be prepared to handle additional tasks and responsibilities as needed to support the success of the event.

SAFEGUARDING RESPONSIBILITIES

• Preventing harm and abuse from our people, operations and programmes to anyone that encounters our work;


• Report all safeguarding incidents they see, hear, hear about or suspect, using our internal reporting mechanism;


• Complying with all safeguarding framework policies and practices


• Completing mandatory training courses relating to our safeguarding policy framework and comply with HR vetting procedures.


• Reducing the risk of harm and abuse in the field;


• Involving communities in the design of programmes and complaint response mechanisms, be responsible for implementation and review;


• Attending specialist field training on safeguarding as required;


• Maintaining maps of support services for survivors;


• Receiving and responding to complainants/survivors and ensuring that no further harm is done, following a survivor-centred approach, using the principles of psychological first aid, and signposting to relevant local services as needed


• Reporting all safeguarding incidents, they become aware of

Experience & Skills:

• Fresh graduate with a degree in event management, communication, marketing, or a related field.


• Strong organizational and time management skills.


• Excellent written and verbal communication skills.


• Ability to work independently and in a team.


• Proficiency in Microsoft Office suite and event management software (preferred).


• Passion for inclusivity and advocacy.

Our Values

we work hard to achieve our goals together as a team with a clear shared purpose. Everyone who works at the organization shares our values and are committed to behaviours that demonstrate and support them.

Our values inform how we work together:

Inclusive

We respect people, value diversity and are committed to equality.

Impact

We value and recognise the contribution of our staff and network members as we put older people at the centre of everything we do.

Partners

We work alongside network members and others to increase reach, influence and impact. We are committed to a culture of collaboration and building positive relationships.

Learning

We are passionate about learning, accountable and work together to find creative solutions

Equal Opportunities:

We committed to creating an inclusive working environment, promoting and providing equal opportunities and respecting diversity in employment. We welcome applications from all suitably qualified individuals regardless of their age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. Local candidates will be given preference. We encourage and facilitate a flexible working environment.

Note: Positions will be filled on rolling basis.