HR Assistant

Position Objective:The position will support the HR Officer in Recruitment, and documentation of Staff Personal Files. Being an HR Assistant, to manage & conduct all the activities regarding recruitment & selection procedures, documenting all the personal files, support in HR Officer in HR Operations.

Relevant Experience: Bachelor's Degree in relevant field and/or relevant technical qualification with Minimum 02 years of overall experience and 01 year in relevant field in development sector

Job Description:

Mission 1: Support in Recruitments.

The HR Assistant is responsible for:

• Support HR Officer in longlisting for all open positions as per criteria mention in the JD and review all shortlisting prepared by hiring managers to ensure criteria is met.


• Schedule test as per the guidelines in the Recruitment and on-boarding SOP and ensure transparency in the process.


• Schedule interviews and participate in the interview as HR representative for position below officer level.


• Prepare the comparative sheet and share with panel members for their validation.


• Prepare the job offer and share with HR Officer for review and validation.


• Ensure timely reference checks of the selected candidates and inform relevant authorities of the discrepancies, if any.


• Communicate the final results of the recruitment process to the candidates, both selected and regretted.


• Follow the HR recruitment policy to ensure inclusion guidelines are met.


• Ensure that the recruitment tracker is constantly updated.

Mission 2: Staff Onboarding and Personal File Management.

The HR Assistant is responsible for:

• Coordinate with relevant departments and ensure that on boarding requirements for the new recruit are done including but not limited to ensuring logistical arrangements (workstation, stationary, employee/health cards) as well as IT arrangement(Laptop, email ID, relevant access to ACF systems)


• Coordinate with the relevant departments and prepare an orientation and on boarding plan for the new joiner. Make sure that employee attend all the orientation sessions and record and maintained accordingly.


• Coordinate with the relevant departments and prepare an orientation and on boarding plan for the new joiner. Make sure that employee attend all the orientation sessions and record and maintained accordingly.


• Make sure HRIS is properly updated and share with HRO for review and further necessary processing.


• Prepare the personnel files and ensure all personnel files are complete and kept properly as per checklist.


• Make sure that all relevant documentation is kept in the employee personnel file.


• Keep the checklist in employee personnel file for record maintenance.


• Prepare and maintain contract management tracker for the staff and ensure timely steps are taken to cater to the needs of contract changes, if any.


• Any other responsibilities assigned by the HR Officer for smoothly running the HR function

Mission 3: General HR Operations

The HR Assistant is responsible for:

• Maintain staff’s leave database in HOMERE


• Support HR Officer in preparation and maintenance data for audits relevant to timesheets, payroll, EOBI & Tax


• Ensure insurance Health/Life claims are validated and reimbursed in a timely manner, inform HR Officer in case of delays/issues


• Maintain the proper database of Temporary workers and volunteer staff

Mission 4 : Support in Documenting the Performance Management

The HR Assistant is responsible for:

• Supporting and coordinating the Performance Management Cycle


• Follow up with PO Team, line and technical Managers, and staff in order to ensure timely completion of performance management cycle

Mission 5 : Ensure compliance with ACFs gender equality, child protection sensitivity and Safeguarding policies

The HR Assistant is responsible for:

• Read and ensure a full understanding of ACFs Gender, Child Protection and other safeguarding policies


• Implement all work related activities with a gender, inclusion and child protection lens


• Help build an inclusive office environment where people do not feel disadvantaged or judged according to their gender or limited due to manageable disability

Skills are required:

• Bachelor's Degree in relevant field and/or relevant technical qualification


• Minimum 02 years of overall experience and 01 year in relevant field in development sector


• Fluent in English, reading writing and speaking and/or local language of the program implementation area


• Excellent computer skills


• Excellent coordination and interpersonal skills


• Team management skills


• Multitasking


• Ability to handle stress and pressure

This Job Description may evolve according to the needs of the mission and in view the ever changing scope of your designation.

Action against Hunger is committed to the prevention of risks related to abuse, sexual exploitation and the promotion of gender equality and its diversity. The Pakistan Mission encourages the application of the women / men / transgender/ disabled workers. Action Against Hunger's recruitment process is free of charge, no compensation of any form shall be requested from a candidate. It reflects the major policies and its charter through its professionalism and impartiality. If you observe behavior in opposition to these values during this process, please report it to the appropriate teams. All persons hired by Action Against Hunger will also be checked for compliance with the "anti-terrorist" lists, while respecting the rights of employees and the confidentiality of personal data.

Disclaimer: We are reviewing CVs on a daily basis due to the urgency, and if we find the appropriate number and quality of applicants sooner, the application process may be concluded before the planned deadline.