HR Assistant

Save the Children
Full time Full day
Islamabad
Posted date


18th September, 2023


Last date to apply


24th September, 2023






Country


Pakistan


Locations


Islamabad






Category


Human Resource






Type


Contractual


Position


1










CHILD SAFEGUARDING:


Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work for country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.


ROLE PURPOSE:


The role holder will be expected to work in HR department in day-to-day HR activities and tasks ie. Recruitments, induction/on-boarding, record maintenance, staff learning and development , reporting and exit process.


SCOPE OF ROLE:


Reports to: HR Coordinator


Staff reporting to this post: NA


Direct: NA


KEY AREAS OF ACCOUNTABILITY :


Recruitment/New Hire Process



  • Participating in recruitment efforts.

  • Coordinating with prospective candidates, calling them for interviews.

  • Posting job ads and organizing resumes and job applications

  • Scheduling job interviews and assisting in interview process.

  • Ensuring background and reference checks are completed.

  • Preparing employee files and updating them from time to time.

  • Orienting new employees, setting up workstation, email address, etc

  • Serving as a focal point for all new employee questions

  • Participating in benefits tasks, such as health claim resolutions, reconciling and approving invoices for payment

  • Supporting team in induction process for new starters


Record Maintenance



  • Maintaining current HR files and databases.

  • Updating personnel files, as per checklist

  • Updating and maintaining HRIS, employee benefits, employment status, and similar records

  • Performing file audits to ensure that all required employee documentation is collected and Maintained.

  • Scanning all HR files and documents for data archiving.

  • Organize archival records and develop classification systems to facilitate access to archival materials.

  • Be accessible and respond to staff/manager enquiries in a timely manner

  • Develop standard induction packs (and checklists) containing key documents for all new staff maintain a Live tracker.

  • Update monthly effort reporting.

  • Update the HR Tracker on daily basis.


Any other duty assigned by the supervisor.


BEHAVIOURS (Values in Practice)


Accountability:



  • holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values, holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

  • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

  • widely shares their personal vision for Save the Children, engages and motivates others, future orientated, thinks strategically and on a global scale.

  • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

  • values diversity, sees it as a source of competitive strength approachable, good listener, easy to talk to.

  • develops and encourages new and innovative solutions willing to take disciplined risks.


Integrity:



  • honest, encourages openness and transparency; demonstrates highest levels of integrity


QUALIFICATIONS


Bachelor’s degree , preferably in Human Resource Management.


EXPERIENCE AND SKILLS


Essential: 1 to 2 years relevant experience preferably in development sector


Desirable


Individuals must be able to demonstrate a number of competencies that are essential to the position, which include:



  • Must possess strong interpersonal skills

  • Must be able to communicate clearly, both written and orally

  • Must be able to prioritize and plan work activities as to use time efficiently.

  • Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.


Equal Opportunities


The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.


Child Safeguarding:



We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.


Health and Safety


The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.





Women are highly encouraged to apply. Only Short-listed candidates will be called for an interview.



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