Programme Support Officer

Introduction:

Human Appeal is an incorporated UK charity and a global humanitarian and development organisation. We save lives, alleviate poverty, transform and empower local communities whilst championing humanity, impartiality, neutrality, and independence and establishment of self-sustaining development programmes. Our vision is ‘’ to become the global agent of change for a just, caring, and sustainable world’’.

Position Summary:

The Programmes Support Officer is responsible to support Country Office Programme Team in ensuring compliance with the internal & external project & programme requirements. The position holder will be responsible to develop project narrative reports, individual donor reports for special request projects, liaison & seek follow-up with the field office teams on project timelines, advances & liquidations. Also, will be responsible to coordinate with CO operations, finance & HR for necessary follow-ups & develop supporting documentation & ensure reporting as required.

Job Description:

• Develop reporting schedules & ensure timely reporting of programmes in close consultation with the respective programme manager


• Develop effective documentation & record keeping procedures within Country Office & across field offices & ensure hard & digital record archives


• Assist the manager in developing project BVAs & updating programmes on necessary project/budget revisions.


• Liaise with field offices to develop monthly work plans, field office budgets & ensure issuance of timely advances & adjustments


• Prepare PRs (purchase requisitions), develop supporting documentation & follow-up with operations for timely procurements.


• Develop understanding of MIQAS & ensure necessary updates on regular basis as per needs including budget uploads, revisions & notes


• Develop individual donor reports on timely basis as per the donor requirements & facilitate urgent instructions in consultation with the respective programme


• Provide desk & backup support to programmes during field visits & when needed through data collection, coordination & follow-ups


• Keep updated record of beneficiaries in soft & hard & provide accurate information for monthly & quarterly reports


• Update project progress on templates as required by internal or external stakeholders


• Participate in cluster meetings as & when needed along with respective programme focal person


• Participate in monthly programme review meetings, develop presentations & record meeting minutes & updates

Accountabilities:

• Ensure effective & timely donor reporting


• Ensure effective & transparent documentation, record keeing & audit trials.


• Strictly adhere & follow financial/procurement SOPs/guidelines from CO

Job Requirements:

Qualification

• Minimum Bachelor’s degree in social sciences or any relevant field.

Experience

• Minimum 2-3 years of relevant work experience in similar field with social scector

Demonstrated Skills & Competencies

• Ability to work under pressure & meet deadlines


• Ability to handle multiple tasks


• Ability to meet financial/audit requirements


• Ability to work with variety of teams


• Ability to priorities and manage a varied workload and multiple reporting.


• Strong communication, negotiation and reporting skills.


• Computer proficiency & Financial Software (MS Word, Excel, PowerPoint, Quick book)


• Effective budget management skills.