Resource Coordination Assistant (Administrative)
U.S ConsulateFull time Full day
19th September, 2023
Last date to apply
3rd October, 2023
USD $6,987 /Per Year
U.S. Mission Pakistan is seeking applications from qualified individuals for the Resource Coordination Assistant (Administrative) position in U.S. Consulate General, Karachi.
Basic Function of the Position – The Resource Coordination Assistant (Administrative) will work under the direct supervision of the Resource Coordinator or Public Affairs Officer (PAO) designee and the Public Diplomacy (PD) Locally Employed (LE) Staff responsible for managing all administrative aspects of the U.S. Consulate General Karachi Section. The incumbent will support the Public Diplomacy Officer (Public Engagement), the Public Diplomacy Officer (Strategic Communications), established opinion leaders, emerging voices, and strategic content coordination specialists and assistants for exchanges and other public engagement programs, projects, initiatives, events, and activities. The incumbent will support grant administration, track and collaborate on PD budgets and expenditures, oversee PD Section time and attendance, staff travel, representation, vouchers, and other administrative tasks, and manage program calendars. Moreover, the incumbent will serve as the primary point of contact for the Consulate General of Karachi’s PD Section, ensuring that visitors receive accurate and timely information with the highest levels of customer service.
Education: Completion of university degree (16 years of education) in Business Administration, Financial Management, Organizational Management, Accounting, Public Administration, or local equivalent is required.
Experience: A minimum of three years of experience in administrative services, procurement, customer service, or events management is required.
Job Knowledge: The incumbent must have general knowledge of organization operations, to include financial management, human resources, general procurement regulations, travel, IT, and other administrative procedures and regulations. Knowledge of allotment bookkeeping and accounting procedures is required. Must have an overall understanding of the functions of embassies and consulates in Pakistan. Must have knowledge of U.S. foreign policy objectives and American interests in Pakistan. In-depth knowledge of Pakistan''s
geography, infrastructure, government institutions, and common business and banking practices is required. Knowledge of customer service in Pakistan is required. The incumbent must understand communications in Pakistan and the international information environment as it affects the mission and must be familiar with digital practices and procedures.
Skills And Abilities:
Analytical Skills: The candidate must possess strong analytical skills to effectively assist the Resource Coordinator and manage funding from multiple sources, each with distinct requirements for purpose, oversight, and accounting. The incumbent should demonstrate the ability to accurately assess resource challenges and devise solutions, even for sensitive resource-related issues. Moreover, the candidate should have the acumen to identify significant operational changes and adjust strategies accordingly. Meeting deadlines and excelling in a fast-paced work environment are essential, as is the capacity to utilize available resources to achieve the strategic goals of the section and align with the mission''s objectives.
Communication and Interpersonal Skills: Exceptional customer relations, interpersonal, and cross-cultural communication skills are imperative for this role. Proficiency in both written and oral communication, encompassing report writing in English and Urdu, is essential. The candidate must collaborate effectively with Consulate General personnel and Pakistani institutions on PD operations and resource matters, promptly.
reporting any sensitive or contentious financial issues to the supervisor. Additionally, the candidate should be capable of providing briefings to section staff and others as directed, particularly regarding the appropriate utilization of funding from various sources, in close consultation with the supervisor.
Management Skills: Strong management skills are a prerequisite, including the ability to develop and oversee logistics in partnership with institutions. The incumbent should exhibit competence in managing PD/mission events and tracking project budgets. Organizing logistical support for professional and cultural projects, such as workshops, seminars, digital video conferences, panel discussions, lectures, and
camps, is essential. The candidate should also facilitate agreements with partner institutions and contribute to the management of their fulfillment.
Technical Skills: The incumbent should be proficient in keyboarding and data entry is mandatory, as is a high level of familiarity with electronic discovery tools, particularly the internet, and standard information sources. Should have comprehensive knowledge of various computer software programs, specifically Microsoft Word, Excel, and databases, is required. Proficiency in the use of digital and visual tools is necessary. Exceptional numerical skills are vital for tasks such as rapid data manipulation, processing personnel and travel documents, creating equipment lists, placing supply orders, and monitoring budgets.
Skills and abilities may be tested.
All applications must be submitted through Electronic Recruitment Application (ERA) to be considered. To view a current list of all available positions at the U.S. Mission in Pakistan and to apply online, please visit this page Electronic Recruitment Application (ERA) . For more information on how to apply visit the Mission internet site (https://pk.usembassy.gov/embassy-consulates/jobs/current-vacancies/).
All applicants must upload/attach below supporting documents. Application without required documents will not be considered.
- Educational Documents: Include academic certificates (Matric, Intermediate & Bachelors, or University degree certificate)/transcript/diploma/Vocational training certificates/detailed mark sheet/school leaving certificate and/or any other related document.
- Experience Documents: Include professional and job-related experience certificates/letters of all previous and current work experiences or any other proof (e.g., last drawn salary slip/appointment letter etc.) of current employment.
- Driver''s License: Driving licenses (new & old (if any)).
U.S. Mission Pakistan will not bear any travel expenses for testing, interviews, pre-employment clearances (if selected) or relocation for joining.
To apply for this position, click the “Submit Application” button. For more information on how to apply visit the Mission internet site (https://pk.usembassy.gov/embassy-consulates/jobs/current-vacancies/).