Global Equity Administrator

Full time Full day
Company Description

At ServiceNow, our technology makes the world work for everyone, and our people make it possible. We move fast because the world can’t wait, and we innovate in ways no one else can for our customers and communities. By joining ServiceNow, you are part of an ambitious team of change makers who have a restless curiosity and a drive for ingenuity. We know that your best work happens when you live your best life and share your unique talents, so we do everything we can to make that possible. We dream big together, supporting each other to make our individual and collective dreams come true. The future is ours, and it starts with you.

With more than 7,700+ customers, we serve approximately 85% of the Fortune 500, and we're proud to be one of FORTUNE 100 Best Companies to Work For and World's Most Admired Companies.

Learn more on Life at Now blog and hear from our employees about their experiences working at ServiceNow.

Unsure if you meet all the qualifications of a job description but are deeply excited about the role? We still encourage you to apply! At ServiceNow, we are committed to creating an inclusive environment where all voices are heard, valued, and respected. We welcome all candidates, including individuals from non-traditional, varied backgrounds, that might not come from a typical path connected to this role. We believe skills and experience are transferrable, and the desire to dream big makes for great candidates.

Job Description

ServiceNow is seeking a talented, highly motivated, team player to serve as Global Equity Administrator, supporting the continued growth of ServiceNow globally. This person will be primarily responsible for supporting the day-to-day administration of our global equity plans, including the daily processing of equity transactions in compliance with governing stock plan documents and regulations. This full-time position, reporting into the Director - Global Equity Management, requires a team player who can work with internal and external stakeholders and who can provide accurate and precise work product with minimal supervision in a fast-paced, high-energy environment.

What you get to do in this role:

  • Administer the company's equity programs, overseeing accurate and timely processing of all equity transactions.

  • Ensure compliance with SOX requirements and collaborate with internal and external teams to ensure successful audits.

  • Maintain daily record keeping of equity data, implementing quality control measures for the recordkeeping system

  • Reconcile transactions, termination dates, tax withholding and reporting, and other items as required

  • Generate and review recurrent and ad-hoc reports for Finance, Payroll, HR and Legal departments

  • Administer ESPP (U.S. and international), managing share purchases and monitoring ESPP limits.

  • Facilitate qualified and disqualified dispositions and collaborate with vendors for outsourced administration.

  • Maintain an effective partnership with Finance, Tax, Payroll and HR departments to effect transaction processing

  • Communicate plan provisions to employees and resolve employee concerns as appropriate

  • Assist with creating and presenting employee educational videos and live webinars

  • Identify, develop, and implement processes and procedures to automate, streamline and improve stock administration functions


In order to be successful in this role, we need someone who has:

  • 3+ years in stock administration for a U.S.-based, multinational publicly traded preferred or 5+ years in a related role (e.g. - stock based accounting)

  • Strong academic background, with bachelor’s degree preferred

  • Proficiency in MS Office applications, advanced proficiency in Excel

  • Preferred: Certified Equity Professional (CEP) or in the process of obtaining certification

  • Preferred: Familiarity with Section 16 reporting (Forms 3, 4 and 5)

  • Advanced analytical ability, attention to detail, strong organizational skills, and ability to multi-task in a fast-paced environment

  • Understanding of the various types of equity awards and public company equity programs across multiple jurisdictions

  • Excellent communication skills with the ability to articulate complex issues

  • Hands-on experience with outsourced equity platform preferred


Additional Information

ServiceNow is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.

At ServiceNow, we lead with flexibility and trust in our distributed world of work. Click here to learn about our work personas: flexible, remote and required-in-office.

If you require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at [email protected] for assistance.

For positions requiring access to technical data subject to export control regulations, including Export Administration Regulations (EAR), ServiceNow may have to obtain export licensing approval from the U.S. Government for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by the U.S. Government.

Please Note: Fraudulent job postings/job scams are increasingly common. Click here to learn what to watch out for and how to protect yourself. All genuine ServiceNow job postings can be found through the ServiceNow Careers site.

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Fortune and Fortune Media IP Limited are not affiliated with, and do not endorse products or services of, ServiceNow.

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