Administrative Assistant

Normeca International AS
Full time Full day
Posted date

12th February, 2024

Last date to apply

18th February, 2024







Normeca International AS invites “Administrative Assistant” to work in connection with the launch of our project in Pakistan “Mobile Multi Diagnostic Clinic / Mini Hospital” under the management of the Islamic Development Bank (ISDB) and in cooperation with the Government in Islamic Republic of Pakistan. The clinics will cover general diagnostic and minor surgical procedures, and they are all located in large mobile trailers. The clinics are fully equipped with modern medical equipment and ancillary units such as kitchen, laundry, dining room, conference rooms, etc. The Clinics are operating in KPK and Sindh Regions.

We Need an Administrative Assistant!

Normeca International AS are looking for a Administrative Assistant in connection with our project "Mobile Multi-Diagnostic Clinics / Mini Hospital" for The Custodian of the Two Holy Mosques late King Abdullah bin Abdulaziz Program for Charity Work (KAAP) – Humanitarian Aid Foundation administrated by the Islamic Development Bank (ISDB). The clinics will cover a great deal of the medical areas and are all based in large mobile trailers. The clinics will be completely self-sufficient with their own accommodation and support units, like kitchen, laundry, dining, meeting rooms etc.

Our Admin. assistant will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

Job Description Summary:

  • Answer and direct phone calls.

  • Responds to emails and other digital queries and correspondence.

  • Organize and schedule appointments.

  • Plan meetings and take detailed minutes.

  • Write and distribute email, correspondence memos, letters, and forms.

  • Assist in the preparation of regularly scheduled reports.

  • Develop and maintain a filing system, physical and digital.

  • Update and maintain office policies and procedures.

  • Order office supplies and research new deals and suppliers.

  • Maintain contact lists.

  • Book travel arrangements

  • Submit and reconcile expense reports.

  • Provide general support to visitors.

  • Ensures that deadlines are met and adapts to changing priorities.

  • Presents a positive and professional image for the organization.

Other Skills &:


  • Proven experience as an Administrative Assistant or Office Admin Assistant

  • Knowledge of office management systems and procedures

  • Working knowledge of office equipment, like printers and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, excel in particular)

  • Excellent time management skills and the ability to prioritize work.

  • Attention to detail and problem-solving skills.

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • High School degree: additional qualification as an administrative assistant or Secretary will be a plus.

  • English language is mandatory.

Other information:

  • Salary: Negotiable

  • Expected startup: As soon as possible.

  • Scope of work: Fulltime

  • Work location: Islamabad, Pakistan.

Last date to apply: February 18th ,2024.

Apply By:

Please send your application with CV to: [email protected] under the subject: “Administrative Assistant

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