Administrator

IKEA
Full time Full day
Karachi

Job ID: REF15867Y


Date posted: 22/03/2024

Company description


Ciao! Bună! Merhaba! Assalam - u - Alaikum!


That’s how we say ‘Hello’ in our offices in Supply Area South. You don’t need to master all these languages, but we do believe you enjoy working in a multicultural environment. Our co-workers are based in Istanbul, Bucharest, Milano, and Karachi.


We are looking for an Administrator for our Business Navigation, Finance and Administration Team based in Karachi.


Job description


As Administrator, you will contribute to the growth and profitability of Inter IKEA by ensuring office administration in the safest, most cost-efficient, simple, and effective way and by monitoring the needs and compliance with policies and you will contribute a great workplace for Karachi Office.


Main tasks



  • Be the friendly face of our office, handling incoming/outgoing mail and courier items.

  • Keep things running smoothly by simplifying and communicating office routines that support your colleagues in their daily tasks.

  • Follow local and IKEA rules and regulations to ensure a safe and secure office environment for everyone (IKEA Safety & Security reviews, IKEA Risk Management and Local Safety & Security training arrangements that are obligatory by law).

  • Main contact for IKEA Travel agency to handle critical situations. Encourage co-workers to travel smartly, safely, and sustainably when needed, contributing to cost control.

  • Assist in tracking office administration expenses, helping us stay on budget and meet our forecast.

  • Responsible for office Indirect procurement tendering and contracting by following cost-efficient and compliant working methods. Manage office procurement and vendor performance regularly, ensuring we get the best deals and services.

  • Main contact for Share Service Center for collection, scanning and monitoring of invoices from indirect vendors.

  • Support during the external and internal audit processes.

  • Assist in the global mobility (international relocation) processes if relevant.

  • Maintain office equipment and assets to keep them in good condition by following relevant working routines.

  • Support in organizing relevant office events (indoor or outdoor activities).

  • Following up with health and life insurance processes. Securing the registration for new co-workers and then following up with the required processes.

  • Assist in any ad-hoc duties, projects, and activities when required.

  • At any time, act as an ambassador of Inter IKEA values and contribute to the global BNFA agenda and projects.



Qualification


If you're a proactive, organized, and friendly individual who thrives in a dynamic office environment, we want you to join our team and help us make IKEA a better place to work!


Your knowledge, skills and experience include:



  • Deep knowledge of local office administration related regulations.

  • Understanding of accounting and budgeting routines.

  • Good understanding of local Safety & Security requirements and routines.

  • Strong will to build trust and partnership with internal and external stakeholders to reach goals.

  • High energy and drive to deliver results.

  • Compliance oriented mindset (follow rules and meet all the legal requirements).

  • Capability to handle sensitive information with high integrity.

  • Very precise and well organized.

  • Fluent in English and Urdu.



More Information


Please submit your application in English as soon as possible however not later than the 5th of April 2024.


Please note that we will be interviewing continuously, which means that we may close the application process earlier than stated if we find the right candidate.

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