Head of Technical Operations

Tentamus
Full time Full day
Hyderabad




Hyderabad / Tentamus India


Lean Management / Leadership Experience




HEAD OF TECHNICAL OPERATIONS


Megsan Labs - A Tentamus Company is a leading US-FDA approved business, which provides analytical testing services to pharmaceutical and related companies. The services comprise elemental impurity studies, E&L studies, method development & validation and microbiological testing.


PURPOSE OF THE ROLE:


To help smooth functioning of testing activities in multiple food matrices, gain customer through timely deliverables and sustainable compliance.


PRIMARY RESPONSIBILITIES


Operational



  • Ensure thorough evaluation and response to client queries on method feasibilities, requisites and communicate the key assumptions of scope work.

  • Ensure that all project agreements, scope of work are thoroughly drafted with required details.

  • Ensure that all the pre-requisites, including samples, standards, facilities, instrument, reagents and resources are made available, prior to initiation of work.

  • Ensure the team reviews the contract appropriately and facilitate the availability of prerequisites on- time to execute projects.

  • Approving the analyst’s qualification and ensure prior to allocation of independent work.

  • Review and Approve the documents as applicable (Manuals, Standard Operating Procedures, Standard Test Procedures, Protocols, Reports etc.,).

  • Guide teams in conflict resolution, clarity in scope of work in execution of projects.

  • Review of project progress and resource allocation to facilitate smooth flow of projects.

  • Review and monitor instruments performance and ensure that all instruments and equipment are covered under AMC and are maintained in well calibrated and functional state.

  • Devise process improvement and productivity improvement plans and identify facility and capabilities up gradation.

  • Identify and drive key areas of business focus.


Human Resource



  • Ensure the smooth coordination between teams and team members and facilitate for the resolution harmonization across the facility.

  • Identify the resource required and facilitate for the appropriate approvals.

  • Selection and hiring of associates for the operation of services as needed.

  • Approval of leaves on basis of work load and its management.

  • Conducting the performance management and providing feedbacks timely.


Client Management



  • Support teams to understand the scope of work prior to acceptance/initiation of project.

  • Participate in client calls to understand the scope of work and to facilitate finalization of projects.

  • Co-ordinate with BD team to understand the client needs and direct client queries to right department for further evaluation.

  • Ensure the team perform thorough review of contracts appropriately prior to its acceptance.

  • Participate in client communications to resolve any technical issues or unforeseen delays in project timelines.

  • Ensure the project is executed and delivered by adhere to mutually agreed timelines.

  • Take action to avoid delay or inform client well in advance and seek permission to extend due date.

  • Review the data and interpretation of results and appropriately communicate with clients and drive the project.

  • Ensure to deliver all the findings of studies and analysis are communicated to clients in appropriate form.


Quality Management



  • Ensure that all the activities are performed in accordance to written procedures and necessary procedure controls are established as per regulatory requirements.

  • To perform periodic review of existing procedures and processes and suggest quality improvement plans.

  • Ensure the team to adhere to quality systems and supervise system periodically.

  • Participate in the customer audits and certification regulatory authority audits, as needed.

  • Execution and implementation of necessary CAPA as per the requirement.

  • Attend the management review meeting and provide the report about the performance of the department to management during the meeting.

  • Strive to ensure compliance of lab activities to all applicable regulations.


Business Objective



  • Monitor daily operations of Pharma, Physical characterization, Trace, and Microbiology to align all deliverables to committed timelines.

  • Measure each activity in terms of cost and/or time (if an activity can’t be measured it can’t be improved or managed).

  • Devise improvement plans for all operations in-line with client expectation.

  • Identify/develop suitable new capabilities to suit client requirements and business needs.

  • Report internal & external customers’ opinions to the management.

  • Estimate requirements on monthly / quarterly basis and indent for chemicals & consumables in sufficient advance time

  • Make business plans, communicate targets to the team & business development team.

  • Contribute to elevate the brand image of organization with strategic business improvement plans in co-ordination with BD team.

  • Any other activity assigned by Reporting Manager/ Management.


Safety Health and Environment



  • Ensure that all employees delivery duties under safe environment.

  • Ensure the safety practices and procedures are adequately followed and necessary personnel protective equipment as desired by nature of job are in practice.

  • Provide safety devices in consultation with management.

  • Devise safe handling and disposal practices.

  • Devise and develop suitable procedures to handle potent and controlled substances.

  • Ensure that relevant procedure for handling of chemicals, reagents and solvents updated with current safe practices and procedures.


SECONDARY RESPONSIBILITIES



  • Get test methods validated on need basis.

  • Ensure master calibration and standards’ records are maintained and verify critical calibrations.

  • Develop and validate new cost effective methods in testing & training.

  • Provide cross functional / divisional training.

  • Motivate team, celebrate successes; listen to the analysts.

  • Empower team members (objective is to create an organization which is customer responsive and proactive).

  • Educate analysts on cost of rework (do it right the first time), customer time, customer emotional costs, customer out-of-pocket expenses, cost of incremental marketing (lost vs. new customers).

  • Motivate analysts to upkeep time protocols, to be friendly and courteous evidenced by their smiles and cheerfulness.


ESSENTIAL QUALIFICATION


Essential Experience: M Sc-Food Science. M.Sc-Food Technology, B.Tech-Food Technology, M.Sc-Chemistry or Analytical Chemistry with 20+ years of experience in Food testing services. Out of the total experience at least 10 years in CRO is preferred.


Requirements and skill set:



  • Work experience as Head Technical/ instrumentation, preferably within Food CRO industry

  • Leadership skills with the ability to set and prioritize goals

  • Analytical mindset

  • Communication and writing skills.

  • Data driven thinking

  • Excellent leadership, communication, interpersonal and customer service skills.

  • Knowledge on regulatory/ certification body requirements



If you are interested in working in a fast moving, diverse and challenging role with Tentamus Group please email: [email protected] to submit your CV with your salary expectation!



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