FINANCE OFFICER

Federation Handicap International
Full time Full day
Peshawar
Posted date


26th March, 2024


Last date to apply


5th April, 2024






Country


Pakistan


Locations


Peshawar






Category


Finance & Financial Services










General mission


The Finance Officer produces quality financial information and contributes to the application and dissemination of the budget framework, local and donor rules and HI’s tools, procedures and standards in the financial field.


Missions / Responsibilities


Mission 1 : Strategy and steering


Implements and monitors the actions plans for HI’s financial strategy within his or her area of responsibility.


Updates financial information and monitors financial indicators within his or her area of responsibility.


Monitors and reports to his or her line manager and functional manager on the financial risks of which he or she is aware and contributes towards their mitigation.


Helps to identify financial and legal risks for HI within his or her area of responsibility.


Mission 2 : Standards and expertise


Deploys all of HI’s financial policies, processes and tools within his or her area of responsibility.


Ensures that HI’s legal obligations are met and produces the required financial documents.


Reports any changes in standards, case law or in the practices of other stakeholders in the financial field of which he/she is aware.


Complies with the General Data Protection Regulation (GDPR).


Implements and complies with procedure for archiving financial documents and publishes and updates financial documents in the dedicated workspaces.


Contributes to internal control within his or her area of responsibility and applies identified corrective


actions.


Mission 3 : Operational implementation


Responsibility 1: Ensure overall accurate cash /payments handling and reconciliation with proper controls


Processes the payments and reception of cash/transfers during appropriate hours and in the field if needed.


Receiving and checking the justification documents for the accountancy, including validity and correctness


of calculation of the invoices


Making sure the financial commitment procedure is respected while checking that the expenses authorizations or the reconciliation visa has been properly signed by the person in charge


Applying the service advance rules and updating the cash advances


Prepares the cheques for payments and ensures they are dully signed by the authorized persons.


Registers the entries in the logbook for each operation and controls the coherence between the log book and HI procedures.


Ensures there is no cash shortage by anticipating cash withdrawal, informing the line manager in order to


prepare the withdrawal request.


Performs weekly and monthly cash counts with the accounting officer and with other designated persons.


Prepare the monthly cash forecast to HQ?




Responsibility 1: Contributes to financial and budget management; Supports the finance manager to manage budget updates and allocation, including for partners for the mission


Support the budget managers to elaborate accurate monthly cash forecast and organize regular budget reviews with budget managers


Compile the monthly cash forecast from all budget managers and send it to the Finance manager for


subsequent action with close collaboration with the accountancy team


Extracts the budget monitoring and follow up on monthly basis and whenever required and share it with


Finance Manager and budget managers


Updates monthly indicators


Carries out manual budget changes including analytical modification, updating FBSC and resource number, forecast amount in Navision


Prepares financial time sheets for donors according to HI processes and donor requirements.


Contributes to the elaboration, update and implementation of the allocation tables not only of staff costs but also including other running costs such as car and office rent, communication, utilities, maintenance, stationeries and supplies (TAFF)


Produces and updates resource allocation tables (human, logistical, etc.) and communicates them to the


departments concerned.


Integrates budget adjustments into the budget monitoring tools and enters cost-accounting modifications into the Financial Information System (FIS).


Contributes towards optimising the use of HI’s own funds.


Adheres to the deadlines in HI’s financial calendar.


Consolidate cash flow needs within his or her area of responsibility.


Prepares responses to questions from internal and external auditors.


Responsibility 2 : Contributes to the financial management of institutional funding in compliance with “donor”


guidelines and contractual obligations


Assists with the drafting of funding proposals for institutional donors; compiles multi-programme proposals when the programme is lead.


Optimises funding schedules (coverage of office and support costs) in the drafting or revision of


institutional funding proposals.


Ensures that donor obligations are realistic and compatible with HI procedures (payment dates and methods and financial reports, methods for justifying expenditure, exchange rates, audits, etc.)


Informs budget holders of institutional donors’ financial rules and verifies their application.


Verifies funding expenditure monitoring and provides budget holders with donor budget monitoring reports. He or she monitors consumption rates, issues alerts in the event of a risk of non-compliance with flexibility rules and anticipates slippage by preparing contractual amendments with his or her interlocutors.


Produces financial reports for institutional donors in conformity with donor guidelines.


Prepares payment requests for donors and informs his or her line-manager in the event of a (possible)


delay in payments.


Enters information concerning donor contracts into the FIS: donor budgets, cost-accounting and budget modifications, schedules, reports, etc.


Prepares responses to questions from internal and external auditors.


Archives the budgets and financial reports shared with institutional donors (with an internal and external version) in the dedicated storage spaces.




Mission 4 : Profession facilitation


Contributes towards the facilitation of the profession’s development in his or her area of responsibility.


Mission 5 : Emergency preparedness and response


Contributes to the program's emergency preparedness actions and, during an emergency, adapts his/her work modality to contribute to HI’s effective humanitarian response.


Skills


Professional skills – Finance (see profession design template)











Knows






Practices






Proficient






Expert








Cash-flow management









Accounts management









Tax management









Financial and budget management









Financial management of institutional funding













Other professional skills - HR (see profession design template of the profession with the skill you need)











Knows






Practices






Proficient






Expert








Organisation design









Facilitation and/or design of training and skills development









Sourcing and recruitment













Other professional skills – Risk Management (see profession design template of the profession with the skill you


need)











Knows






Practices






Proficient






Expert








Risk management









Internal control













Other professional skills – Information System Management (see profession design template of the profession


with the skill you need)











Knows






Practices






Proficient






Expert








Information security management









Use of the Information System













Other professional skills – Emergency (see profession design template of the profession with the skill you need)











Knows






Practices






Proficient






Expert








Humanitarian monitoring and emergency preparedness









Emergency response













Other professional skills – Project management (see profession design template of the profession with the skill you need)












Knows






Practices






Proficient






Expert








Planning, monitoring & coordination









Operational partnerships













Other professional skills – MEAL-IM (see profession design template of the profession with the skill you need)











Knows






Practices






Proficient






Expert








Monitoring of results and indicators













Other professional skills – Facilities management (see profession design template of the profession with the skill


you need)











Knows






Practices






Proficient






Expert








Safety













Other professional skills – Humanitarian access and security (see profession design template of the profession


with the skill you need)











Knows






Practices






Proficient






Expert








Security













Cross-sector skills (see Cross-sector skills base)











Knows






Practices






Proficient






Expert








Frameworks and references









Office and collaborative tools









Stress management









Collaborate in a global organization













Language skills (see Cross-sector skills base)











A1






A2






B1






B2






C1






C2








Language of the country









HI official language (English or French)













Specific qualifications required


Qualification: CA / ACMA / ACCA Inter or Bachelor/Master Degree in Financial Management (MBA, B/M. Com or equivalent), any specific certification in Finance is preferable


Experience: Minimum 3 to 5 years of experience in the same, INGO/International organization experience is preferred


Applicable framework documents:



How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Posted date 30th March, 2024 Last date to apply 2nd May, 2024 Country Pakistan Locations Peshawar Category Others Associates in Development (AiD) Pvt. Ltd. is a Pakistan-based development and management consulting company which provides high-quality consulting services in the core...
Peshawar
Talent Pal
Full time Full day
TriTech is seeking a talented and creative UI/UX Designer to join our team. As a UI/UX Designer, you will be responsible for designing intuitive and visually appealing user interfaces while also ensuring an exceptional user experience across all digital platforms....
Peshawar
United Nations Development Programme (UNDP)
Full time Full day
Job Identification 16988 Locations Peshawar, Pakistan Posting Date 03/14/2024, 05:33 AM Apply Before 03/28/2024, 01:59 PM Job Schedule Full time Agency UNDP Grade NPSA-10 Vacancy Type National Personnel Service Agreement Practice Area Governance Bureau Regional Bureau for Asia and the...
Peshawar