HR Associate

United Nations Development Programme (UNDP)
Full time Full day
Islamabad
Job Identification


17303




Locations



    Islamabad, Pakistan





Posting Date


04/01/2024, 11:10 PM




Apply Before


04/15/2024, 12:59 PM




Job Schedule


Full time




Agency


UNDP




Grade


NB3




Vacancy Type


National Personnel Service Agreement




Practice Area


Effectiveness




Bureau


Regional Bureau for Asia and the Pacific




Contract Duration


1 Year with Possibility for extension




Education & Work Experience


Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience




Required Languages


English and Urdu




Vacancy Timeline


2 Weeks








Background








Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.








UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.








<Under the guidance and direct supervision of the HR Manager, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

The HR Associate works in close collaboration with the Operations, Programme and project teams in the Country Office and UNDP Headquarters staff for resolving complex HR related issues and information delivery.>









Duties and Responsibilities







Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:



  • Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.

  • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.

  • Provision of information to the management and staff on strategies, rules and regulations.


Provides HR services focusing on achievement of the following results:



  • Implementation of recruitment processes including drafting and standardizing job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provide recruitment updates and required analytical reports.

  • Ensure effective outreach to support recruiting best talent in line with the corporate priorities.

  • Coordinate with UNALL and GSSU for timely issuances of contracts and extensions.

  • Advise staff on HR matters in line with policies and procedures.

  • Provision of information on benefits/entitlements to the International Staff an Experts.

  • Support staff on matters related to medical insurances. Coordinate with insurance companies to facilitate processing.

  • Preparation of HR employee certification letters.

  • Provide client-oriented HR support to UNDP Adminstered UN agencies in line with corporate policies.

  • Facilitate and provide support in UN retirees matters • Support to Staff Wellbeing initiatives.


Ensures proper staff performance management and career development focusing on achievement of the following results:



  • Provide support in preparation and implementation of Whole Office Learning plan and individual learning plans.


Ensures conduct of UN-related surveys focusing on achievement of the following results:



  • Provide support in conducting HR related surveys and reportings.

  • Coordination with concerned parties to ensure timely completion of surveys including salary surveys.

  • Contribute in designing staff surveys related to HR services and projects.


Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:



  • Organization of trainings for the operations/ projects staff on HR issues. •

  • Synthesis of lessons learnt and best practices in HR.

  • Sound contributions to knowledge networks and communities of practice.

  • Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc.


The incumbent of the position will uphold the non-discriminatory behavior and ensure that:



  • Human rights and gender equality is prioritized as an ethical principle within all actions;

  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

  • Differentiated needs of women and men are considered;

  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.




Competencies






Core






Achieve Results:


LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline






Think Innovatively:


LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements






Learn Continuously:


LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback






Adapt with Agility:


LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible






Act with Determination:


LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident






Engage and Partner:


LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships






Enable Diversity and Inclusion:


LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination













Cross-Functional & Technical competencies





Thematic Area


Name


Definition






HR – Talent Management


Diversity and


Inclusion






Ability to design and deliver diversity and inclusion approaches: ability to integrate diversity and inclusion considerations into the specific people


and organizational strategies, policies and initiatives; knowledge of the theory and methods to mitigate biases and eliminate discrimination; knowledge of practical ways to increase participation of underrepresented groups in the


workforce; knowledge of inclusive workplace practices and behaviors










HR - Talent Acquisition


Talent sourcing


and outreach






Knowledge of and ability to develop and implement strategies, mechanisms, and platforms to ensure the effective outreach to the relevant segments of


the labor market, active and passive candidates internally and externally










HR - Recruitment


Recruitment


design and


management




Knowledge of, ability to design and manage end-to-end recruitment processes






HR - Recruitment


Assessment and


selection






Knowledge and ability to apply various candidate assessment and selection methodologies, tools, and platforms; ability to effectively align them with


specific recruitment needs










HR - Learning and


development




L&D planning


Ability to identify organizational learning priorities aligned with the business strategy using key stakeholder involvement to ensure appropriate learning and optimal return- on-investment






HR - Compensation/remuneration


Payroll management


Knowledge of and ability to apply mechanisms and tools to collect payroll data, process payroll, and manage payroll reports






Business Management


Working with Evidence and Data


Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making









Minimum Qualifications of the Successful NPSA









Min. Education requirements





Higher Secondary education with specialized certification in HR


A university degree in Human Resource, Business Administration, Public Administration, or an equivalent field will be given due consideration, but it is not a requirement.










Min. years of relevant work experience


Minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible HR and/or administrative experience at the national or international level is required.


Experience in the use of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems such as ERP










Required skills


Experience in the usage of computers and office software


packages (MS Word, Excel, etc) and experience in handling


web-based management systems).










Desired skills in addition to the competencies covered in the Competencies section


Knowledge of UN or UNDP’s HR rules, policies and procedures


is an asset.


Experience in managing end to end bulk recruitments with international organizations


Prior experience in implementation of HR Strategies and policies


Prior experience in conducting HR Related surveys and reporting


Experience of working with development projects or international organizations.


Demonstrated experience in core HR Administration in well-reputed


organization(s)










Required Language(s)


Fluency in Urdu and English






Professional Certificates


HR Certification is desirable.








Disclaimer









Important information for US Permanent Residents ('Green Card' holders)







Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment







UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications







Applicant information about UNDP rosters







Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements







Non-discrimination








UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles







UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status








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