Training Assistant

United Nations Development Programme (UNDP)
Full time Full day
Islamabad
Job Identification


17341




Locations



    Islamabad, Pakistan





Posting Date


04/03/2024, 12:39 AM




Apply Before


04/17/2024, 01:59 AM




Job Schedule


Full time




Agency


UNDP




Grade


G5




Vacancy Type


Fixed Term




Practice Area


Effectiveness




Bureau


Regional Bureau for Asia and the Pacific




Contract Duration


1 Year with Possibility for extension




Education & Work Experience


Bachelor's Degree - 2 year(s) experience OR High School certificate- 5 year(s) experience




Required Languages


English and Urdu




Vacancy Timeline


2 Weeks




Mobility required/no mobility


no mobility required








Background








Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.



UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Organizational Context


United Nations Department of Safety and Security (UNDSS) is an integral part of the United Nations Security Management System (UNSMS) in Pakistan. The Office has been increasing the support to the UNSMS staff members in Pakistan, UNDSS within its capacity has been supporting the UN AFPs in delivering their programs. The Training Unit in UNDSS remains an integral function/ activity of UNDSS for continuous support to the UNSMS staff members in Pakistan. Considering this critical need due to ongoing SSAFE trainings


Under the overall guidance and supervision of the Chief Security Adviser/ Deputy Security Adviser (DSA), the incumbent will assist in the implementation of training programme of UNDSS.


Position Purpose


The Training Assistant will assist the UNDSS Training Unit to provide appropriate trainings to UNSMS staff at large in Pakistan: Disseminate announcements for all training courses (SSAFE, AV, First Aid, WSAT etc). Organize and coordinate all venues, logistics and administrative requirements. Ensure that all staff of the UN system are invited to participate as appropriate. He/she also responsible for organizing, plan and maintain inventory of training materials and ensure that all appropriate learning materials are employed. The Training Assistant will perform as an instructor/trainer on SSAFE trainings, prepare draft training reports for all SSAFE training, in accordance with established procedures, including appropriate recommendations to enhance training. UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.




Duties and Responsibilities



1. Assist the UNDSS Office in designing all trainings for United Nations Agencies, Funds and Programs and INGO/NGO in Pakistan




  • Assist in the preparation of trainings calendar (Safe and Secure Approaches in Field Environments (SSAFE) training SSAFE, AV, First Aid, WSAT etc).

  • Liaise and coordinate, as appropriate, with the UNSMS Organizations, embassies and INGOs for the participants enrollment for the trainings.





2. Assist the UNDSS Office to organize and coordinate all venues, logistics and administrative requirements needed for UNDSS trainings in Pakistan.



  • Assist in the preparation and coordination with the venue management.

  • Maintain vendor list for the logistics and administrative requirements for the training.

  • Assist in market survey for the vendors for the training’s requirements.

  • Prepare training budgets and Bill of quantities (BoQs).

  • Support actions during the implementation of the training calendar Plan, as required.


3. Support the UNDSS Office to ensure that all staff members of the UN system are invited to participate as appropriate and to keep SSAFE training database updated.



  • Disseminate announcements for training (SSAFE, AV, First Aid, WSAT etc).

  • Prepare and share invoices with the UNSMS Organizations, embassies and INGOs.

  • Develop and maintain the training unit records/ reports (SSAFE training database update).

  • Ensure adequate gathering and verification of security information, data etc.





4. Support the UNDSS Office to organize, plan and maintain inventory of training materials (Laptops, projectors, PPE, VHF Radios, First Aid Kit and any other required materials).



  • Assist in inventory record keeping, physical verification after the training.

  • Organize, plan, and maintain inventory of training materials (Laptops, projectors, PPE, VHF Radios, First Aid Kit and any other required materials.

  • Assist the UNDSS Office to ensure that all appropriate learning materials are employed (tests, handouts).





5. Perform as an instructor/trainer on SSAFE trainings, to be able to deliver any topic included in SSAFE training in English and local language and to prepare draft training reports for all SSAFE courses, in accordance with established procedures, including appropriate recommendations to enhance training.



  • Perform as an instructor/trainer on SSAFE & other related trainings.

  • Deliver any topic included in SSAFE training in English and local languages.

  • Prepare draft training reports for all SSAFE courses/ other trainings.

  • Prepare training material.

  • Disseminate email to the UNAFPOs for the training nomination etc.

  • Providing security orientation to assigned staff members.


6. Support the UNDSS Office to develop and conduct training needs assessments and evaluations of each SSAFE training to identify areas for change, modification, or enhancement of the SSAFE Pakistan training package, especially regarding preparation and performance of role players during practical part of SSAFE training.



  • Assists in developing and conduct training needs assessments and evaluations of each SSAFE training to identify areas for change, modification, or enhancement of the SSAFE Pakistan training package, especially regarding preparation and performance of role players during practical part of SSAFE training.

  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.



COMPETENCIES

Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination




Cross-Functional & Technical competencies




  • Thematic Area :Business Management, Name: Communication Definition Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels.



  • Thematic Area:Business Management Name: Customer Satisfaction/Client Management,Definition Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients' immediate Requests Ability to anticipate client's upcoming needs and concerns.



  • Thematic Area: Business Management Name: Operations Management Definition Ability to effectively plan, organize, and oversee the Organization beyond processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms



  • Thematic Area: Security Services Name: Security advice, planning and coordination Definition Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities



  • Thematic Area: Security Services Name: Security policy awareness & implementation Definition Knowledge of security policy concepts and ability to apply to strategic and/or practical situations.



  • Thematic Area: Security Services Name: Security Training Definition Ability to design, contribute to, and/or facilitate meaningful security training programmes/courses.






Required Skills and Experience








Education:



  • Secondary Education is required.

  • University degree (bachelor’s or master’s equivalent) Business Administration, Political Science, Military Studies, Security, Management, tor a relevant field will be given due consideration, but it is not a requirement




Experience:



  • Minimum of 5 years (with high school diploma) or 2 years (with bachelor’s degree) of relevant experience, preferably in the military or police context or related field of work.

  • Prior experience with the UN system or an international NGO is desirable.

  • Knowledge and experience using Communication equipment, VHF radio operation is an asset.

  • Experience in SSAFE -Training of Trainers (ToT) is considered an asset.

  • Experience as a SSAFE training instructor is considered an asset.

  • Experience in diplomatic security, protection and intelligence are considered an asset.

  • Experience and knowledge of host country security structures is desired.

  • Strong experience in using Microsoft Word, Excel, Access, and PowerPoint etc is required.

  • Possession of a valid driver’s license is required.

  • Fluency in the English is required.

  • Fluency in the Urdu of the duty station is required for local staff.<Experience Details here>



Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period








Disclaimer









Applicant information about UNDP rosters







Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements







Non-discrimination








UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles







UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status








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