Sales Admin Assistant - Multan
PepsiCo
Full time Full day
Lahore
Overview
To provide a key support function between the Snacks Sales team and the other functions of the organization
Responsibilities
Knowledge/Skill Experience Competencies
To provide a key support function between the Snacks Sales team and the other functions of the organization
Responsibilities
- Develop and maintain positive employee relations to create strong employee engagement
- Maintain strong liaison with Administration department to identify & fill key gaps to help improve time lags for the sales team
- Arrange, coordinate and facilitate logistics for the commercial team at a national level
- Vendors claims management and follow up with Finance to ensure timely payments
- Handle the Health Insurance & claims process of frontline sales employees
- Manage, maintain and track leave records of the sales team
- Single contact point for all internal employee request forms related to relocation, new hires, asset replacements, procurements ; ensure completion & timely submission to admin & finance department
- Vendor selection &role assignment for all Sales activities and events
- Prepare proposals through costing analysis, vendor selection and seeking information from third parties for all social events
- Actively liaison with all departments –Finance, Admin, Supply Chain, HR for all of the above
- Create and maintain updated organograms and organization charts
- Assist HRM in presentations & data collection & consolidation
- Support HRM during Performance Management Process - gather PDRs from national sales population within BU timelines – Mid year & FPR
- Liaison with Area Managers and TSOs to gather & ensure all PDR documentation is complete
- Facilitate the HR Commercial Manager logistically in arranging all sales events
- Liaison with all external vendors to assist HRM organize trainings & other events
- Support HRM in the hiring process i.e. Schedule interviews with candidates, consolidate feedback forms
- Gather all new hire forms and ensure completed forms are duly approved and communicated to Admin & Finance team
- Gather data for HRMS to reflect accurate employee records
- Liaison with HR controls team to maintain & update all employee records
- Coordinate on-boarding logistics for new hires including flights, hotel stay
- Assisting the HR Commercial Manager in the Summer Internship program. i.e. stipend calculation, maintaining intern evaluation records and organizing final presentations
- Assist HRM in all core processes – AOP, People Plan, recruitment, training & monthly report submissions
Knowledge/Skill Experience Competencies
- University Graduate
- Good English and Urdu language skills
- Strong computer skills (Word, excel, powerpoint, outlook crucial)
- 1-2 years of experience in sales admin role
- Ability to analyze & extract from large amounts of data
- Good team player, collaborative
- Able to multi-task under high pressure situations
- Flexibility and endurance in a challenging environment
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