Assistant Manager Finance and Procurement (Faisalabad, Pakistan)

CBRE Asia Pacific
Full time Full day
Faisalabad

ESSENTIAL DUTIES AND RESPONSIBILITIES
The key priorities of this position will be divided into 4 core area but not limited. Finance, People, Contract, and Quality.

1. Finance
  • Give finance support to Regional Finance Lead.
  • Ensuring that sales invoices are raised in a correct and timely manner
  • Ensuring that Extra Works jobs are raised, billed and closed in a timely manner at the correct gross margins
  • Raising purchase orders in line with company requirements.
  • Assisting the Facilities Manager in the management of Accounts Receivables, Accounts, Payables, WIP and debt.
  • Resolution of service delivery issues, timely vendor billing, and disbursal of vendor payments
  • Will have a strong dotted line to the Regional finance lead.
  • Policy and procedures compliance.
  • PO review, UBR, Debt and billing and enter PO
  • Influence the P&L, invoice pools and Microsoft dynamics Key user.
  • Completes expense reports and handles reconciliation of receipts for a designated work group.

2. Contract/Operations
  • Understanding the contract, including scope and terms & conditions.
  • Ensuring that vendor cycle is efficiently managed including contract negotiations and renewals,
  • System Champion
  • Contract Review (MSA & LSA), understand contract scope, sub-contractors call-off and monitoring.
  • Manage MyBuy, My Supplier, Webquote.
  • Support the site team on the better buying , customer feedback/management,
  • Helpdesk and labour allocation.
  • May perform administrative duties specific to department such as, conducting research, updating databases, and preparing collateral materials for mass mailings

3. People - Support the account on:
  • Promote CBRE Culture, MyHR Training monitoring and completion status, AL and MC tracking, Timesheet
  • Support in recruitment, appraisals, Inductions, EES and team building.
  • Prepare, formats, and produces documents such as proposals, presentations, correspondence, and standard reports.
4. Quality - Super User
  • Si7 champion on PM, Asset data, reporting and also manage the key users escalations.
  • LogBook Compliance and create any elogbook that can streamline the process.
  • FM Cloud and smart FM implementation, QSHE online reporting.
  • Sharepoint upload and management on the data in it.
  • Other duties may be assigned.
Person Specification
  • Candidate should have a finance or accounting related educational background or MBA degree would be beneficial
  • Good PC based skills, with experience in MS Word, Excel, PowerPoint and Outlook - intermediate to advance level
Experience

  • 5 years' experience in a similar role.
  • Previous experience of a customer-facing role
  • Customer handling experience will be a clear advantage
CERTIFICATES and/or LICENSES
None

COMMUNICATION SKILLS
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

FINANCIAL KNOWLEDGE
Requires general knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

REASONING ABILITY
Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES
Intermediate experience with Microsoft Office Suite.

SCOPE OF RESPONSIBILITY
Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.




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