Procurement Manager

A National NGO
Full time Full day
Peshawar
Posted date


24th June, 2024


Last date to apply


27th July, 2024






Country


Pakistan


Locations


Peshawar






Category


Purchasing & Procurement






Type


Contractual


Position


1






Experience


5 years








Required Qualifications:


Education:



  • Bachelor’s degree in Business Administration, or any related field. A Master’s degree or professional certification (e.g., CIPS) is an advantage.


Experience:



  • At least 5 years of progressive experience in procurement and supply chain management, preferably in humanitarian or development projects.

  • Proven experience in managing complex procurement processes, including international procurement and sourcing.

  • Familiarity with procurement regulations, procedures, and best practices in the context of donor-funded projects.


Skills:



  • Strong negotiation and contract management skills, with the ability to build and maintain effective vendor relationships.

  • Excellent analytical and problem-solving skills, with attention to detail and accuracy.

  • Proficiency in procurement software and ERP systems.

  • Strong communication and interpersonal skills, with the ability to work effectively in a multicultural environment.


Languages:



  • Fluency in English and Pashtu (written and spoken) is required.

  • Proficiency in refugee languages (e.g., Dari, Farsi) is an advantage.


Other Requirements:



  • Willingness to travel occasionally to project sites within KP.

  • Understanding of the socio-political context and challenges in KP and the broader region related to procurement in humanitarian contexts.


Job Description:


Procurement Planning and Strategy:



  • Develop procurement plans and strategies in alignment with project timelines, budgets, and donor requirements.

  • Ensure adherence to organizational procurement policies, procedures, and guidelines.


Vendor Management:



  • Identify and pre-qualify suppliers, contractors, and service providers based on established criteria and standards.

  • Manage relationships with vendors, negotiate contracts, and monitor performance to ensure compliance with terms and conditions.


Procurement Processes and Documentation:



  • Oversee the procurement process from requisition to delivery, ensuring transparency, fairness, and compliance with procurement regulations.

  • Prepare and maintain procurement documentation, including purchase orders, contracts, and procurement reports.


Bid Evaluation and Contract Management:



  • Lead bid evaluation processes, including technical and financial evaluations, to select suppliers and contractors.

  • Draft and finalize contracts and agreements, ensuring clarity of scope, terms, and conditions.


Inventory and Asset Management:



  • Establish and maintain inventory management systems to track project assets and supplies.

  • Conduct regular inventory audits and ensure proper disposal or transfer of surplus or obsolete items.


Compliance and Risk Management:



  • Ensure compliance with donor requirements, local regulations, and organizational policies related to procurement.

  • Identify and mitigate procurement-related risks, including fraud, corruption, and supply chain disruptions.


Capacity Building and Training:



  • Provide training and guidance to project staff on procurement policies, procedures, and best practices.

  • Build procurement capacity among partners and sub-contractors to enhance compliance and efficiency.


Reporting and Documentation:



  • Prepare regular procurement status reports for project management and stakeholders.

  • Maintain accurate and updated procurement records and documentation for audits and reviews.



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