Admin/Finance & HR Officer-Karachi (Muslim Hands )

Development Sector Jobs


Date: 2 weeks ago
City: Karachi
Contract type: Full time
Job Title: Admin/Finance & HR Officer

  • Organization Name: Muslim Hands
  • Location: Karachi
  • Number of Vacancies: 1
  • Gender: Any
  • Closing on 2021-11-09

Objective

This position is responsible to perform the finance and administrative activities of the project.

Main Responsibilities

  • Over All Responsible to manage Admin, Finance & HR Related Tasks in Regional Office Karachi – Sindh
  • Preparation of cases for payments, Cheques, Bookkeeping, and maintaining financial records on Quick book.
  • Preparing financial reports on weekly, monthly, and completion reports.
  • Ensure the agreement with service providers and timely processing of invoices, i.e. rented vehicles, Office rental buildings, office supplies, etc.
  • Assist procurement committee to carry out all the processes in accordance with policies & procedures of Muslim Hands and Projects Donors.
  • Keep close check on service providers/ Vendors/ Contractors to ensure transparency and accountability.
  • Keep all records of vendors’ agreements, payments, acknowledgments, etc. for audit purposes.
  • Compile a complete record of petty cash and submit all financial expenses report along with records, MOVs to Muslim Hands Regional and Country Office.
  • Complete record keeping files preparation, and keep all financial records up to date for the audit.
  • Follow up with Country office desk to timely release all due payments of vendors, contractors, suppliers, and service providers.
  • Management and maintenance of office building and other equipment in order.
  • Ensure administrative and logistics arrangements for the staff traveling to the project sites.
  • Compile a complete record of all emails incoming and outgoing and update on daily basis.
  • Timely processing of utility bills, rent payments, etc.
  • Facilitate Processing of Payroll of regional office, field/ Projects staff, and SEF Schools’ Teachers and Principals, preparation of contracts, personal files, and timesheets.
  • Any other task assigned by supervisor and senior management.

Requirements

  • Required Qualification & Experience:

MBA/ M.com or equivalent qualification with at least 3 years of relevant experience or B.com with 5 years of relevant experience.

  • Required Skills:
  • Negotiation, Communication, interpersonal, IT, time, and stress management.
  • Must have experience in emergency relief and early recovery projects
  • Must have experience in procurement.
  • Ability to deal with administrative and HR-related business.

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