Executive Assistant - Night Shift Support - TJ / 1858062

Our client Bright Minds is looking for a Executive Assistant - Night Shift Support in REMOTE

Bright Minds is seeking a highly organized and dedicated Personal Secretary to join our team and provide comprehensive administrative support in an on-site office environment. This full-time role requires working the evening shift from 6:00 PM to 3:00 AM Pakistan Standard Time to align with North American business hours. The ideal candidate must demonstrate flawless spoken and written English, exhibit a high level of discretion and confidentiality, and provide proactive support to ensure smooth business operations. Managing a team of 10 persons, the Personal Secretary plays a critical role in coordinating communications, organizing schedules, and handling various administrative Responsibilities

essential to the executive office.

This role demands excellent organizational skills, reliability, and the ability to anticipate needs before they arise. The Personal Secretary will act as the primary point of contact for international clients and partners, efficiently manage executive calendars and communications, and maintain professional standards within a fast-paced office. Proficiency in Google Workspace or Microsoft Office is essential, alongside a polished professional demeanor. Prior experience in providing high-level administrative support, especially in roles such as Executive Assistant or Personal Secretary, is strongly preferred.

Responsibilities

• Monitor executive email inboxes regularly, draft clear and professional responses, and prioritize incoming messages to ensure timely attention to important communications.
• Manage complex calendars by scheduling, rescheduling, and confirming appointments, meetings, and events while avoiding conflicts and ensuring all commitments are met.
• Act as the primary liaison for incoming and outgoing phone communications, providing excellent client service and representing the company professionally with international contacts.
• Organize, maintain, and oversee both physical and digital filing systems to ensure information is accessible, up-to-date, and securely handled with confidentiality.
• Prepare, edit, and proofread business documents including correspondence, reports, and presentations to support senior management activities.
• Conduct detailed online research and make travel arrangements, booking flights, accommodation, and itineraries to meet executive travel needs efficiently and cost-effectively.
• Track daily tasks and follow-up activities to guarantee completion of action items and deadlines, ensuring smooth workflow and accountability within the team.
• Supervise and coordinate a team of 10 persons, assigning tasks, monitoring progress, and providing guidance to optimize operational effectiveness and maintain high standards of work.
• Maintain a professional and polished presence in the office, embodying the companys values and fostering a respectful and productive working environment.
• Handle sensitive and confidential information with discretion, demonstrating trustworthiness and ensuring privacy of corporate and personnel data.
• Support day-to-day office administrative duties such as organizing meetings, managing office supplies, and facilitating communications among departments.