National Programme Support Officer - NOB

Introduction

Established in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.

IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.

IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Chief of Mission (CoM) in Pakistan, the direct supervision of the Programme Support Unit Coordinator, and in collaboration with relevant units in the Country Office (CO), the Regional Office for Asia Pacific Region (ROAP), donor capitals, and Headquarters (HQ), the National Programme Support Officer will be responsible for providing technical inputs and information to support the units and programmes across the CO in internal coordination, development of project proposals, project reporting, donor engagement, and other programme support and coordination functions.

• RESPONSIBILITIES
  Support and coordinate project development activities in close coordination with Programme Managers (PM) and Senior Programme Coordinator by providing various technical inputs, drafting sections of project funding submissions/proposals and appeals, and checking internal coherence and coordination between programmes.
  

• Provide technical inputs and information to support programme managers in the preparation of periodic reports on programme delivery, including interim and final reports to donors on budgetary expenditure and results and monitor and follow up on timely and high-quality reporting requirements in accordance with IOM procedures and donor requirements.

• Draft internal progress implementation analyses, provide input to programme monitoring, including documenting significant decisions, problems or deviations and support the documentation of programming risks and mitigation measures, as appropriate.

• In close coordination with relevant colleagues, organize the collection, processing, analysis, and documentation of project data for reporting purposes and facilitate a systematic approach in data management.

• Conduct standard reviews of funding, resource utilization, and resource allocation in close coordination with IOM Pakistan Resource Management Officers (RMOs) and Programme managers.

• Maintain internal liaison with other units at IOM Pakistan, ROAP, IOM CO implementing similar activities to facilitate a coordinated approach to programme implementation and to help identify synergies.

• Provide administrative and logistical support for the development and maintenance of close collaboration and dialogue with relevant stakeholders, such as Government entities, United Nations (UN) agencies, International Non-Governmental Organizations (INGO), donors, etc. to assist in enhancing project effectiveness and avoiding duplication. Provide administrative and logistical support to IOM’s coordination responsibilities within the UN-led coordination structures.

• Draft portions of press briefing notes, newsletters, presentations, talking points and other materials related to the work of the CO to assist the Public Information Team.

• Facilitate the consideration of cross-cutting issues such as gender, children, environment, and accountability to affected populations during programme development and implementation.

• Assist in internal and external meetings, undertake site travels and duty travels as required.

• Assist Programme Support Unit Coordinator in project development and management capacity-building initiatives for mission staff by providing guidance on the usage of organization tools and portals, participating in training sessions or workshops, and drafting guidance materials.

• Perform such other duties as may be assigned.

QUALIFICATIONS
Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience; or,
• Master’s degree in the above-mentioned fields with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage

Skills

• Knowledge of UN, IOM, and Non-Governmental Organization (NGO) mandates and programmes in the humanitarian response, Internally Displaced Persons (IDPs), post-conflict environment and development
• Demonstrated communication skills, both writtenand verbal
• Demonstrated knowledge of project implementation and programme support processes
• Knowledge of monitoring and evaluation
• Demonstrated communication skills with government partners

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage : Demonstrates willingness to take a stand on issues of importance.
• Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate.
• Accountability : Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust : Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision : Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility : Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies