Records Specialist II

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Records Specialist II

Summary

Title: Records Specialist II ID: 2140 Division: Records Division Unit: Expunctions Shift: Days Salary Range: $22.90 - $28.55 hourly (starting pay, subject to increase)

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Description

The Records Specialist II is responsible for researching, processing, and executing court-ordered expunctions, non-disclosures, sealings, and destruction orders affecting criminal justice records maintained by the Sheriff’s Office. The Records Specialist will ensure that all court-ordered record removals and redactions are performed accurately, completely, and in compliance with applicable statutes, court directives, and criminal justice information system requirements.

The pay listed is subject to increase after probationary period and time-in-grade according to a County-wide step plan.

Responsibilities

• Order Intake and Validation: Receive, log, review and validate court orders for completeness, accuracy, and correct subject identification.
• Case Research and Identification: Identify all related arrest data to accurately identify responsive records across all systems.
• Records Processing and Compliance: Execute orders to seal, expunge, destroy and non-disclose in accordance with court orders, state law and mandatory deadlines.
• Documentation and Audit Tracking: Maintain detailed logs of orders received, actions taken, and date of completion as a tracking mechanism, demonstrating compliance.
• Quality Control and Accuracy Assurance: Conduct secondary review and periodic audits of completed orders across all agency platforms and applications.
• Collaboration: Coordinate with the courts, petitioners and inter-agency personnel to ensure full compliance with all court orders.
  
  

Qualifications

• Applicants must currently be an employee of the Montgomery County Sheriff’s Office
• Applicants must have working knowledge of Spillman
• Applicants must have intermediate to advanced knowledge of MS Office products
• Applicants must possess strong attention to detail
• Applicants must be able to maintain confidentiality of information
• Applicants must possess ability to interpret and understand court orders and various correspondence
• Applicants must possess the ability to learn many new software, systems, applications and platforms
• Applicants must possess the ability to communicate effectively and professionally verbally and in writing
• Applicants must be willing to learn policy, procedures, and statute requirements applicable to open records, subpoenas, non-disclosures and expunctions
• Applicants must be able to multitask
• Applicants must be able to lift boxes up to 35lbs
• Applicants must be eligible according to MCSO GMO policy 1.1.9.XX
  
  

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