Admin Executive

Fresenius Medical Care


Date: 3 weeks ago
City: Lahore
Contract type: Full time
HR Administration


  • Talent Acquisition:
  • Updating job descriptions and maintaining database of JDs
  • Coordinating and scheduling interviews with Hiring Manager
  • Closing all pre-employment checks as per HR Policy
  • Update/File CVs of candidates in database
  • New Hire Announcement
  • Employee Onboarding
  • Coordinate for onboarding plan for all new hires with hiring managers
  • Provide orientation on key HR processes
  • Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.
  • Training and Development
  • Arrange training registration as per approved requests.
  • Maintains training record as per audit requirements
  • Employee Offboarding:
  • Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements
  • HR Operations:
  • Maintain employee’s attendance records and Leaves.
  • Addition/Deletion of employees’ insurance


General Administration


  • Reception:
  • Receiving and distributing of mails
  • Attending incoming calls and forward to concern department.
  • Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.
  • Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.
  • Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.
  • Supervise Janitorial staff.
  • Cafeteria management (cleanliness, grocery consumption, stock management).
  • Maintain Generator Log and fuel and analyze fuel consumption.
  • Liaise with different department to allocate workstation and floor plan.
  • Supports HR Manager in organizing company events and employee engagement activities.
  • Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.
  • Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.
  • Communication (replacement, allotment, block) management.
  • Any task assigned by the manager.


HR Administration


  • Talent Acquisition:
  • Updating job descriptions and maintaining database of JDs
  • Coordinating and scheduling interviews with Hiring Manager
  • Closing all pre-employment checks as per HR Policy
  • Update/File CVs of candidates in database
  • New Hire Announcement
  • Employee Onboarding
  • Coordinate for onboarding plan for all new hires with hiring managers
  • Provide orientation on key HR processes
  • Provide support to new hires – documentations, insurance, fuel card, office assets eg laptop, mobile phone, keys etc.
  • Training and Development
  • Arrange training registration as per approved requests.
  • Maintains training record as per audit requirements
  • Employee Offboarding:
  • Coordinates with line managers and complete file and exit checklist with relevant signatures and requirements
  • HR Operations:
  • Maintain employee’s attendance records and Leaves.
  • Addition/Deletion of employees’ insurance


General Administration


  • Reception:
  • Receiving and distributing of mails
  • Attending incoming calls and forward to concern department.
  • Office administration such as courier service, stationery, and printing material ordering, employee visiting / name cards, printing of company letterheads, envelopes and ensure sufficient stock level for smooth business running.
  • Greeting all visitors and colleagues; and act as back up when Supervisor is on leave.
  • Act as the key contact for fleet management, check monthly logs, monitor fuel billing through (PSO fuelink Portal) process invoices through finance.
  • Supervise Janitorial staff.
  • Cafeteria management (cleanliness, grocery consumption, stock management).
  • Maintain Generator Log and fuel and analyze fuel consumption.
  • Liaise with different department to allocate workstation and floor plan.
  • Supports HR Manager in organizing company events and employee engagement activities.
  • Vendor management: Liaise with vendors, office suppliers to manage office maintenance of lighting, photocopy, fax machine, coffee machine, plant and flowers etc.
  • Ensure the office set up is to the mark regarding HSSE perspective and maintenance of fire extinguisher, smoking detector, and CCTV camera are active.
  • Communication (replacement, allotment, block) management.
  • Any task assigned by the manager.

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