Assistant Manager (Procurement)

Job Description

The Assistant Manager will supervise all purchase related activities, ensuring all correspondence related to purchase requisitions and outsource services are properly communicated within organization and to the vendors for desired goods and services.

Ensure correct and timely procurement of all items including purchase, donations and Medical and General items for IHHN. Ascertain and recognize the need for various items.

Verify purchase orders and work orders according to quotations as mentioned in the TIH Purchase Manual.

Ensure availability of all material needs at the most economic cost and minimum time frame.

Inspect receipts, process rejections and discrepancies and its resolution.

Serve as a point of contact between supplier, hospital and end users.

Inform concerned departments of the delivery schedule.

Handle petty cash for emergencies and completion of records and files.

Prepare work plan, duty roster of staff and schedules for the purchase team.

Review items regularly against purchase orders to ensure quality, make and quantity.

Maintain list of approved vendors and suppliers. Liaise between outside contractors/vendors and internal users; negotiate with suppliers/vendors with regards to price, warranted and after sales service as necessary.

Handle petty cash for emergencies and completion of records and files.

Prepare work plan, duty roster of staff and schedules for the purchase team.

Review items regularly against purchase orders to ensure quality, make and quantity.

Maintain list of approved vendors and suppliers. Liaise between outside contractors/vendors and internal users; negotiate with suppliers/vendors with regards to price, warranted and after sales service as necessary.

Verify prices of items regularly: compare prices on purchase orders and approved price lists, maintain list of approved vendors and suppliers.

Participate in regular meetings including Purchase Committee meetings, HOD's monthly meetings.

Coordinate with all departmental heads, especially the HODs of IT, Bio-medical and Maintenance.

Supervise the tasks and activities of the staff in the absence of the DM/ Manager/ Head of Supply Chain.

Maintain records for Purchase Orders and Work Orders; prepare comparative statements, if needed.

Prepare and meet budget for the department.

Perform any other task assigned by the immediate Supervisor/ Head of Department and/or by the Management that is commensurate with your knowledge and skills.

Note: “Indus Hospital & Health Network is an employer that does not tolerate Sexual Exploitation and Abuse. All potential candidates will be subjected to rigorous background checks and controls.”