Business Planning & Coordination Officer
Xad Technologies
Date: 3 weeks ago
City: Remote
Contract type: Full time
Remote
We are seeking a proactive and detail-oriented Business Planning & Coordination Officer to support strategic planning, project coordination, and timely reporting across departments. This role is critical for aligning business activities with organizational goals and ensuring smooth execution of ongoing and upcoming initiatives.
Key Responsibilities:
Key Responsibilities:
- Develop and manage detailed project plans in coordination with technical and operational teams, ensuring clear timelines, resource allocation, and milestones.
- Prepare Project Charters outlining objectives, scope, deliverables, stakeholders, timelines, and budgeting framework.
- Create and maintain monthly and quarterly budgets, aligned with project and departmental plans.
- Conduct variance analysis by comparing actual spending with planned budgets and identifying key deviations.
- Utilize advanced Microsoft Excel to prepare dynamic reporting sheets, trackers, and dashboards for planning and monitoring.
- Coordinate with internal departments to gather data, validate assumptions, and consolidate planning inputs.
- Prepare and present professional reports and written summaries, including progress updates and budget utilization reports, for the Head of Planning and senior management.
- Assist in long-term strategic planning, resource forecasting, and preparation of planning documentation.
- Monitor plan execution and ensure alignment with organizational goals and timelines.
- Contribute to the improvement of planning tools, templates, and internal reporting structures.
- Bachelors degree with minimum 5 years of relevant experience in business/project planning, or
- Masters degree with minimum 2 years of relevant experience in the same field.
- Strong experience in project planning, budget handling, and variance tracking.
- Proficiency in Microsoft Excel (must), with hands-on experience in formulas, pivot tables, and dashboards.
- Excellent communication and writing skills, with the ability to draft clear reports, emails, and planning documents.
- Strong organizational and coordination skills with attention to detail.
- Reports to: Head of Planning
- Location: Remote
- Working Hours: 9:30AM to 6:30 PM PST
- Good Internet and proper setup is must.
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